Immigration Administrative Coordinator

jacksonlewis; Midway Trailer Court (NE); On-site; USD 42,000 - 56,000; Full time

Job summary

Jackson Lewis P.C. is seeking an Administrative Coordinator to support the Immigration team with project and administrative tasks in a fast-paced, detail-oriented environment.

You will manage client information, prepare filings, run reports, track case deadlines, and provide essential support to attorneys and paralegals while learning immigration procedures and firm policies. This role collaborates with billing and engagement departments to close matters and improve data management processes.

Qualifications

• Must demonstrate strong attention to detail in a fast-paced, team environment.
• Experience with immigration law and/or working in a law firm is a plus.
• Proficient with Office 365 (Outlook, Word, Excel, PowerPoint).
• High school diploma or equivalent required; associate or bachelor's degree preferred.

Responsibilities

• Receive, scan, and enter client information from governing agencies.
• Maintain accuracy of client information in the immigration database.
• Use the database to run reports as requested by attorneys.
• Monitor case status and deadlines; communicate to paralegals and attorneys.

Skills

Attention to detail

Office 365

Punctuality

Multi-tasking

Interpersonal skills

Immigration-law experience

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Microsoft Office 365

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

An Administrative Coordinator position will provide you with the opportunity to make an immediate impact to our Immigration team by providing project and administrative support to our legal teams. You will work in an exciting, ever-changing and challenging atmosphere with people who are passionate about immigration. The successful candidate will possess a customer service mindset, be very organized, able to multi-task and possess strong attention to detail.

Essential Functions

• Responsible for receiving, scanning, and entering all client information received from the various governing agencies
• Responsible for maintaining the accuracy of client information using the Firm's internal immigration database and document management system
• Utilize the immigration database to run reports as requested by attorneys
• Monitor the status of cases and track expiration dates; communicate deadlines to paralegals and attorneys
• Prepare filing fee check requests as directed by paralegals
• File and maintain client records as required by firm policy
• Follow up with clients as needed regarding requests for additional information
• Assist with the preparation of client documents for submission to the various governing agencies
• Willingness to learn the procedures and processes involved with preparing and submitting immigrant and non-immigrant applications
• Work with the billing and engagement departments to close client matters
• Demonstrate the ability to identify and implement improved efficiencies in the current data management process
• General administrative duties as needed (i.e. copying, scanning, printing)
• Provide additional administrative support to the department and the office as requested

Qualifications/Skills Required

• Must have strong attention to detail and be able to work in a fast-paced team environment.
• Knowledge of Office 365, including Outlook, Word, Excel, and PowerPoint.
• Punctual with reliable attendance.
• Ability to multi-task, and timely respond to deadlines as well as balance workload.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.
• Experience with immigration law and/or working in a law firm is a plus.

Educational Requirements

• High School diploma or equivalent required.
• Associate or bachelor's degree preferred.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.