Imaging Scheduling and Patient Care Coordinator I , PRN

University of Maryland Medical System Corporation; Easton (MD); On-site; USD 32,000 - 46,000; Full time

Job summary

University of Maryland Medical System Corporation in Maryland seeks a Radiology Scheduling Clerk to coordinate imaging appointments and register patients. You will collect documentation, verify pre-authorizations, and maintain timely EMR entries while supporting the clinical team and patient communications.

The role emphasizes accuracy, compliance with Joint Commission standards, and seamless front-desk operations across imaging locations.

Qualifications

• High school diploma or GED required; Medical Terminology coursework preferred.
• Experience scheduling and/or registering patients in a clinical setting.
• Proficiency with electronic health records and office software.
• Strong attention to detail and adherence to compliance standards.

Responsibilities

• Schedule imaging procedures with referring physicians and offices.
• Chart all documentation required prior to patient appointments in EMR; verify pre-authorization as needed.
• Perform front desk duties for radiology, including check-in and patient guidance.
• Maintain timely, accurate patient records and ensure regulatory compliance.
• Assist with cross-location coverage and patient communications to optimize workflow.

Skills

Scheduling

Registration

EMR literacy

Phone etiquette

Education

High School Diploma or GED

Medical Terminology coursework

Tools

MS Office Suite

Electronic Health Records (EHR)

Job description

Job Requirements Overview Under general supervision of departmental management and physicians, coordinates the scheduling of imaging procedures. Ensures all required documentation for the procedure is collected and charted in the EMR according to compliance requirements. Work with the clinical team to respond to urgent or emergent needs for imaging exam scheduling, offering add-on times. Properly receive imaging patients, performing check in or registration duties as appropriate. Manage telephone communications with internal and external departments, patients, providers, and customers.

Key Responsibilities

• Key Responsibility 1: Working with referring physicians, referring offices, radiologists, and the patient, correctly schedules imaging procedures. Gathers and electronically charts all documentation required to be in place prior to patient appointment. o Checks pre-authorization status as appropriate. o Maintains communications with the patient when at the facility for care. Helps clinical staff with patient communications. o Demonstrates organizational skills that allow for timely documentation in the EMR.
• Key Responsibility 2: Documents accurate patient care activity in various electronic health records systems. Adheres to Joint Commission, State, Federal and departmental regulatory compliance standards. o Ensures documentation is timely, accurate. o Documents vital information required to obtain accurate reporting for regulatory agencies via the electronic medical record reporting systems. o Manages all patient records interactions in full compliance with HIM policy of Shore Regional Health. Functions at the level of an HIM clerk.
• Key Responsibility 3: Performs the key responsibilities of the department's receptionists and registrars. o Able to, and willingly helps to, perform all duties of the Radiology Clerk, especially those related to electronic image transfer and management of digital media. o Able to, and willingly agrees to, travel to other Imaging locations at Shore Regional Health to cover the Radiology Clerk duties at the reception areas.
• Key Responsibility 4: Documents patient data and time stamps in active support of departmental and organizational performance improvement initiatives and efforts to improve workflows, patient experience, and quality. o Comprehends the importance of accurate and timely data input in our ability to report and trend data to improve the patient experience. o Offers workflow changes that could improve the scheduling process and the patient care experience for scheduled procedures.
• Key Responsibility 5: Recognizes key role in enhancing the patient experience as the initial patient contact and continued contact for the patients as they move through their advanced imaging procedural encounter. o Kindly offers wayfinding assistance to patients who approach the Imaging Front Desk area. o With warmth and concern, helps callers find the correct phone numbers and directs their wayward calls to the appropriate departments, ensuring "warm" transfers are employed.

Education

• High School Diploma or GED equivalent

Experience

• Minimum of 2 years scheduling and/or registration experience OR 4 years as Radiology Clerk
• Computer scheduling, electronic health records systems, and/or MS Office Suite experience

Preferred Education

• Medical Terminology coursework
• Associate or Bachelor Degree

Preferred Experience

• Scheduling experience in a surgical or medical office setting with an electronic medical record OR 6 years as Radiology Clerk