Scheduler

Kids for the Future; Ocala (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Kids for the Future in Ocala, FL is seeking a Scheduler to manage imaging exam scheduling across radiology sites, greet patients, verify insurance, and enter demographics into EHR/RIS with accuracy.

The role requires a high school diploma and at least one year of healthcare administrative experience; strong communication, data entry, and HIPAA compliance are essential; proficiency with Microsoft Office is expected.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of healthcare administrative/medical office experience preferred.
• Proficiency in patient scheduling and customer service.
• Familiarity with insurance verification and medical terminology is desirable.
• Strong data entry and organizational skills; attention to HIPAA compliance.

Responsibilities

• Answer a multi-line phone system in a courteous, friendly manner.
• Schedule imaging exams across radiology sites and verify exam appropriateness.
• Enter accurate patient demographics and insurance data into EHR/RIS systems.
• Provide exceptional patient service and address inquiries with empathy.
• Maintain patient information and ensure HIPAA compliance and data security.

Skills

Patient Scheduling

Customer Service

Communication Skills

Data Entry

HIPAA Compliance

Microsoft Office

EHR Systems

Insurance Verification

Medical Terminology

Organizational Skills

Education

High school diploma or equivalent

Tools

EHR systems

RIS

Microsoft Office

Job description

• Location 1818 SW 15th Ave,Ocala, FL, 34471,United States
• Employee Type FT Non-Exempt
• Required Degree High school
• Manage Others No

Description

Responsible for scheduling multiple imaging exams for referring physicians and patients in a professional and friendly manner. Gather and input insurance data and patient demographics and providing quality customer service while creating the best first impression for our patients.

Responsible for scheduling multiple imaging exams for referring physicians and patients in a professional and friendly manner. Gather and input insurance data and patient demographics and providing quality customer service while creating the best first impression for our patients.

Job Duties and Responsibilities

• Answers a multi-line phone system in a courteous and friendly manner.
• Schedules appointments for multiple radiology clinical sites, assuring the diagnosis is appropriate for the exam ordered.
• Obtains and enters accurate demographic and insurance information into our RIS system.
• Provides exceptional customer service, addressing patient inquiries and concerns with empathy and professionalism.
• Accurately updates and maintains patient information within the Electronic Health Records (EHR) system.
• Utilizes Medical Terminology to communicate effectively with patients and clinical staff.
• Demonstrates strong Communication Skills through clear verbal and written interactions.
• Executes precise Data Entry for patient demographics, appointments, and billing information.
• Ensures strict HIPAA Compliance in all patient interactions and data handling, safeguarding patient privacy.
• Leverages Microsoft Office suite for various administrative tasks, including documentation and correspondence.
• Applies excellent Organizational Skills to manage multiple tasks, maintain orderly records, and prioritize effectively.

Requirements

Education

• High school diploma or equivalent.

Experience

• One year of experience in a healthcare administrative or medical office setting.
• Knowledge of radiologic procedures desirable
• Good computer and customer service skills a must
• Knowledge of medical terminology desirable

Knowledge/Skills

• Patient Scheduling principles and practices.
• Exceptional Customer Service orientation.
• Proficiency with Electronic Health Records (EHR) systems.
• Understanding of Insurance Verification processes.
• Familiarity with Medical Terminology.
• Strong Communication Skills, both verbal and written.
• Accurate Data Entry abilities.
• Knowledge of HIPAA Compliance regulations.
• Competency in Microsoft Office applications (Word, Excel, Outlook).
• Demonstrated Organizational Skills and attention to detail.

Physical Requirements/Work Conditions

• Performs tasks in a typical office environment.
• Sits for extended periods while operating a computer and phone.
• Stands, walks, and occasionally lifts up to 15 pounds.
• Requires manual dexterity for computer use and handling documents.
• Communicates effectively in person and over the phone.

Summary

Role Overview

As a Scheduler, you will serve as the primary point of contact for patients and referring physicians, delivering exceptional customer service while coordinating multiple imaging exams across various radiology sites. Your daily responsibilities will include managing a multi-line phone system, verifying insurance details, and accurately entering patient demographics and clinical data into Electronic Health Records (EHR) and RIS systems. Success in this role requires a strong understanding of medical terminology, strict adherence to HIPAA compliance, and the ability to maintain organized records while multitasking in a professional office environment.

Qualifications

Candidates must possess a high school diploma or equivalent, paired with at least one year of administrative experience in a healthcare or medical office setting. Essential skills include strong verbal and written communication, precise data entry abilities, and proficiency with the Microsoft Office suite. While familiarity with radiologic procedures, insurance verification, and medical terminology is highly desirable, a demonstrated commitment to delivering compassionate patient care and strong computer literacy are absolute requirements.