Imaging Sales Coordinator I

Thorlabs; Texas; On-site; USD 32,000 - 37,000; Full time

Job summary

Thorlabs in Sterling, VA is seeking an Imaging Sales Coordinator to process orders by phone, email, or mail. You will verify prices, discounts, and product numbers, and enter orders into our ERP system while maintaining accurate sales records.

You will coordinate with manufacturing and logistics to confirm delivery dates, handle pricing discrepancies, and respond to customer questions. The role requires attention to detail, strong communication, and the ability to work under time constraints;

Qualifications

• Experience in order processing and sales administration.
• Knowledge of ERP and CRM familiarity.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication.
• Ability to work under time constraints.
• Proven ability to coordinate cross-departmental tasks.

Responsibilities

• Oversee Imaging Sales e‑mail box and generate leads.
• Process sales orders, quotes, and inquiries.
• Manage fulfillment and coordinate ship dates with production and logistics.
• Organize workflow to meet deadlines and department goals.
• Coordinate quoting across departments.
• Address customer questions and resolve issues promptly.
• Liaise with legal on contracts and bids.
• Understand pricing policies and review estimates.
• Perform tasks assigned by manager.

Skills

Sales

Customer Service

Communication

Organizational Skills

Multitasking

Problem Solving

Attention to detail

Time management

Teamwork

Education

High School Diploma

Associate or Bachelor's degree

Tools

ERP system

Microsoft Office

Job description

At Thorlabs, we design and manufacture components, instruments, and systems that transform the world by identifying, enabling, and accelerating key photonics (i.e., light-based) technologies. Backed by a dedicated workforce of more than 3,000 employees worldwide, Thorlabscontributes to cutting-edge research and real-world innovation.

Whether you're early in your career or bringing years of experience, you’ll find opportunities to grow, take ownership, and make meaningful contributions from day one. We know every employee brings unique talents and perspectives that fuel our success, and we seek driven individuals who are excited to make an impact in a fun, fast-moving culture.

The Imaging Sales Coordinator (ISC) is responsible for processing orders by telephone, email or mail. The ISC checks that orders include the correct prices, discounts and product numbers and enters them into the company’s ERP system. The ISC communicates directly with customers to provide order acknowledgement and potentially communicate and correct any pricing/part discrepancy on the order. To maintain the momentum of delivery, ISC communicates with manufacturing and logistics departments to agree on delivery dates and deal with the technical department to resolve any product or technical queries. The sales support representative maintains sales records and updates customer records. Although the location of the position is in Sterling, VA, from time to time it may be required to undertake duties at other Thorlabs locations.

• Oversee the Imaging Sales e-mail box, create and distributes sales leads in Microsoft Dynamics 365 CRM software.
• Process sales orders, quotes and inquiries from customers in a timely and professional manner.
• Manages fulfillment of sales orders, coordinates with the production and logistics department ship dates and logistics.
• Organize workflow to meet customer deadlines as well as meeting department goals and initiatives.
• Coordinate the quoting process throughout the different departments, including product management, lead times, and logistics.
• Attends to customer questions, complaints and concerns immediately, and facilitate satisfactory resolution.
• Liaise with legal department regarding contracts, export control, and bids.
• Understand and appropriately use the company pricing system and policies.
• Review estimates and invoices for accuracy.
• Perform extra tasks assigned by manager when necessary.

Experience:

• 1 year of experience in a similar position preferred.

Education:

• High School Diploma required, strong preference for associate or bachelor’s degree

Specialized Knowledge and Skills:

• Proficient computer skills, ERP and Microsoft office
• Strong proficiency in sales and customer service
• Good organizational skills to coordinate all aspects of sales administration
• Able to work accurately with great attention to detail so that they process orders quickly and efficiently.
• Strong ability to work under time constraints, to multitask, and solve problems
• Strong organizational and planning skills
• Strong communication and interpersonal skills are required to enable an effective interface with customers, potential customers, internal departments, all levels of management, professional and support staff.
• Must be able to work on a self-initiated basis and in a team environment, and able to work extended hours.

The estimated hourly rate for this role is $ 23.00 to $ 27.00 per hour

#INDMP

Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identify or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Thorlabs offers a complete benefits package that includes medical, dental and vision insurance, company paid life insurance, a generous PTO package, a 401(k) plan, and tuition reimbursement just to name a few.