Imaging Coordinator

The-Cardiac-and-Vascular-Institut; Gainesville (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

THE CARDIAC AND VASCULAR INSTITUTE in Gainesville, FL seeks an Imaging Coordinator to manage administrative functions for Non-Invasive Services. You will contact patients, schedule exams, verify demographics and insurance, collect copays, and support the nuclear desk.

This role emphasizes patient privacy, teamwork, and efficient office processes in a clinical setting. High attention to detail and compassionate patient interaction are essential.

Qualifications

• High school diploma or GED is required.
• Previous clerical/administrative experience in a medical office preferred.
• Knowledge of electronic medical records and basic office software is expected.

Responsibilities

• Contact patients daily to confirm and provide instructions for scheduled exams.
• Schedule and/or reschedule patient appointments per protocols.
• Answer incoming department calls and provide test results per protocol.
• Provide reception services at the nuclear desk, verify demographics, insurance and collect copays.
• Verify insurance, calculate amount due and collect payment on exam day.
• File patient documents into charts and maintain confidentiality.

Skills

Communication

Team collaboration

Patient interaction

Adaptability

Planning & organization

Education

High school diploma or GED

Tools

EMR system

Job description

THE CARDIAC AND VASCULAR INSTITUTE is a cardiology practice in Gainesville FL. We are passionate about providing the highest quality cardiovascular care to the people of North Central Florida. We are seeking a IMAGING COORDINATOR to join our team. The job is located in zip code 32605.

SUMMARY

Responsible for administrative functions for Non-Invasive Services

REPORTS TO

Clinical Services Director

FLSA STATUS

Non-exempt

ESSENTIAL FUNCTIONS

Responsible for administrative functions to include:

• Contact patients daily to confirm and provide instructions for scheduled exams
• Schedule and/or re-schedule patient appointments according to established protocols
• Answer incoming calls to the department
• Provides normal test results to patients according to established protocols
• Provides reception services at the nuclear desk by checking in patients for their exam; verifying patient demographics, insurance and collecting co-pays and deductibles as indicated by the billing department.
• Verify patient’s insurance, obtain copay, calculate amount due, notify patient of out of pocket responsibility and collect payment due on the day of exam
• File patient documents into patient charts
• Works collaboratively with all team members and departments to ensure timely and efficient patient care
• Maintains patient confidentiality and privacy
• Other duties as assigned

EDUCATION

High school diploma or GED.

EXPERIENCE

Previous clerical and/ or administrative experience in a medical office setting is preferred.

REQUIREMENTS

Basic knowledge of electronic medical records retrieval system, computers and the Internet. Perform multiple tasks timely and efficiently to meet deadlines. Communicate effectively, efficiently and professionally.

SKILLS AND ABILITIES

• Communicate timely and effectively
• Collaborate well with others
• Interact with patients, family members, and staff with professionalism, compassion and respect
• Demonstrate adaptability / flexibility and respond to changing demands
• Plan, organize and prioritize work

ENVIRONMENTAL / WORKING CONDITIONS

Work is performed in an office environment. Involves frequent contact with staff, patients, and the public. Work may be stressful at times. Contact may involve dealing with angry or upset people.

PHYSICAL/MENTAL DEMANDS

Variety of standing, sitting, walking. Able to lift as required. Work may require hand dexterity for office machine operation, stooping and bending to files and supplies, mobility to complete errands or deliveries, or sitting for extended periods of time. Manual dexterity for using a calculator or computer keyboard.

DISCLAIMER

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.