IHT Tech Operations Specialist

Advantage Technical; Houston (TX); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Staffmark Group seeks an Operations Specialist, Technical to support program implementation and day-to-day operations for assigned accounts. The role coordinates between Clients, Talent, and internal departments and ensures onboarding and background checks align with client requirements.

The position emphasizes strong communication, multitasking, and a high level of organization, with remote or office-based work options and alignment to client processes.

Qualifications

• Strong verbal and written communication skills.
• Ability to handle multiple tasks in a fast paced environment.
• Ability to handle confidential information.
• Customer Service Orientation.
• Basic understanding of employment laws and regulations.
• Internally motived with a strong personal desire to succeed.
• Ability to handle high pressure environments without becoming stressed.
• Adaptable in changing situations.
• Warm and agreeable interpersonal skills and the ability to effectively listen.
• Ability to easily build coalitions, earn the trust of others and encourage teamwork.
• Proactive and reactive in problem solving.
• Strong technical proficiency (i.e., computer skills) to manage data flow and hiring processes.

Responsibilities

• Works with Management to provide account implementation and operations support to install, maintain, and expand business opportunities.
• Acts as a program liaison between Clients, Talent, and Company departments.
• Reviews background reports and drug test results against client requirements and communicates outcomes.
• Assists recruiters with onboarding paperwork and I-9 to ensure proper onboarding per requirements.
• Schedules travel and coordinates meetings and maintains administrative calendars.
• Manages client reporting and purchase orders to ensure accurate records.
• Ensures compliance with policies and procedures and maintains electronic files for auditing.
• Collaborates with internal teams and client leaders to support new client implementations.
• Escalates client requests or issues to the appropriate team according to scope.
• Educates account teams on client requirements and adherence to procedures.
• Performs miscellaneous duties as assigned.

Skills

Communication skills

Multitasking

Confidentiality

Customer service

Employment law basics

Motivation

Stress management

Adaptability

Teamwork

Problem solving

Technical proficiency

Education

Associate degree or equivalent experience

Two years of recruitment experience

Bachelor's Degree preferred

Job description

Job Title: Operations Specialist, Technical

Job Code: 800020

Division: Technical

Department:

Reports To: Operations Manager or Practice Manager

Manages Others: No

FLSA: Non-Exempt

Job Summary/Objective

The primary purpose of this position is to support the program implementation and operations efforts of account teams. Responsible for day to day operational requirements for assigned accounts.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Works in conjunction with the Management team to provide account implementation and operations support as required to install, maintain, and expand business opportunities.
2. Acts as a program liaison between Clients, Talent, and Company departments.
3. Reviews and assesses prospective permanent and temp/consultant employee background reports and drug test results against client requirements and partners with account team to communicate results as appropriate.
4. Assists recruiters as needed with onboarding paperwork and I-9 requirements to ensure talent are properly onboarded in accordance with Company and client requirements.
5. Additional administrative duties such as the scheduling, coordinating of travel and coordinating of meetings and maintenance of administrative calendars will also be required.
6. Contributes to other program implementation and operation requirements as assigned
7. Manages all client reporting and PO's.
8. Ensures compliance with all policies and procedures
9. Maintains electronic files to ensure compliance for auditing purposes
10. Partners with internal teams and client leaders to ensure successful implementation of new clients or new procedures in support of existing clients.
11. Escalates client requests or issues to the appropriate team based on scope and nature of issue.
12. Educates account team, including sales staff and recruiting teams, on the requirements of the client and ensures adherence to client procedures.
13. Performs miscellaneous duties as assigned.

Competencies

1. Strong verbal and written communication skills.
2. Ability to professionally handle multiple tasks in a fast paced environment.
3. Ability to handle confidential information
4. Customer Service Orientation
5. Basic understanding of employment laws and regulations.
6. Internally motived with a strong personal desire to succeed.
7. Ability to handle high pressure environments without becoming stressed.
8. Adaptable in changing situations.
9. Warm and agreeable interpersonal skills and the ability to effectively listen.
10. Ability to easily build coalitions, earn the trust of others and encourage teamwork.
11. Ability to be proactive and reactive in problem solving.
12. Strong technical proficiency (i.e., computer skills) to the extent all electronic internal data flow including hiring, payroll, reporting, and other job-critical functions can be managed early and often.

Supervisory Responsibility

This position has no supervisory responsibility.

Required Education and Experience

• Previous business operations support experience required.
• Associate degree or equivalent experience or two years of recruitment experience.
• Excellent writing, communication and organization skills required.

Preferred Education and Experience

• Prior Technical or Professional Staffing industry experience a plus.
• Bachelor's Degree preferred

Additional Eligibility Qualifications

Understand and support the mission, vision, and values of Staffmark Group.

https://www.staffmarkgroup.com/about-us/mission-vision-values

Work Environment

This job operates in a professional office environment or remotely. This role routinely uses standard office equipment such as computers, monitors, copiers, printers/scanners, phones, and filing cabinets. If working in a remote office environment, a clean, designated workspace must be kept in a safe condition, free from hazards to both the employee and the equipment. Remote office positions also require reliable, high-speed internet.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is required to sit or stand at a desk indoors for much of the day; and is occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position: Monday through Friday, regular business hours. Occasional evening and weekend work may be required as job duties demand.

Travel

None.

Work Authorization/Security Clearance

None required for this position.

AAP/EEO Statement

Staffmark Group, LLC is an Equal Opportunity Employer offering employment without regard for race, color, religious creed, national origin, ancestry, gender, marital status, age, sexual orientation, sex, gender identity, disability, veteran status, genetic information, or other legally protected categories.

Diversity and Inclusion

An equitable, inclusive, and diverse work environment are critical to the mission, vision and values of Staffmark Group, LLC. We strive to foster authentic belonging for all the lives we touch. We are committed to supporting the diversity of each of our employees, and celebrating the inclusion of all types of thought, differences, and voices. We encourage our employees to align with Staffmark Group, LLC and our customer's diversity and inclusion initiatives.

Other Duties

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Signatures

This job description has been approved by all levels of management.

Employee signature below constitutes the employee's understanding of the requirements, essential functions, and duties of the position.

I have received a copy of the job description for Operations Specialist, Technical.

_____________________________________________ __________________

Employee Signature Date

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