IEP Clerk

Paycom; Los Angeles (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Camino Nuevo Charter Academy (CNCA) seeks an IEP Clerk to support the School Operations Team in managing special education records and scheduling IEP meetings. The role focuses on compliance, documentation, and coordination with parents, teachers, and service providers.

Proficiency in PowerSchool and related tools, plus English fluency and preferred Spanish, are essential for accurate record-keeping and effective communication within CNCA's multidisciplinary team.

Qualifications

• Bachelor's degree preferred and urban schools experience encouraged.
• Strong data management and record-keeping skills required.
• Ability to coordinate IEP meetings and communicate effectively with families.

Responsibilities

• Coordinate and schedule IEP meetings with families, teachers and service providers.
• Maintain accurate special education records in PowerSchool and related systems.
• Assist with IEP Master Calendar, forms, and correspondence.
• Support with data requests and compliance reporting for CNCA.

Skills

Data analysis

Excel

PowerSchool

Spanish fluency

English fluency

Education

Bachelor's degree

Tools

PowerSchool

Excel

Welligent

DataDirector

Illuminate

SpendBridge

Job description

Camino Nuevo Charter Academy (CNCA) is a community of high-performing public schools that utilizes a comprehensive approach to prepare students from preschool through high school for success in college and in life. We integrate academic rigor, community, family, and wellness to empower students to thrive in a culturally connected and changing world. Founded in 2000, Camino Nuevo Charter Academy students represent the neighborhood of MacArthur Park west of downtown Los Angeles, a community that is one of the most under-resourced and densely populated neighborhoods in Los Angeles. Currently, CNCA has six campuses that serve approximately 3,500 students from TK through 12th grade.Organizational MindsetsWe believe that every individual who works at Camino Nuevo Charter Academy must embody key mindsets.Commitment to and belief in CNCA’s mission and visionBelief in and embodiment of the CNCA Anchors in all aspects of the workCommitment to the vision of a progressive, socially-just education and is able to inspire others towards that visionSolution orientation and belief in supporting others to be the sameCommitment to an asset-based, capacity-building approachCommitment to equity, diversity and inclusionStrong self-awareness and ability to reflectAbility to take ownership in the day-to-day and overall success of the organizationCNCA AnchorsEXCELLENCE: We take responsibility for our students and staff achieving consistently outstanding results.EQUITY: We recognize and value the individuality and experiences of all students and respond to their unique academic, emotional, psychological, and social needs.COMMUNITY: We are rooted in our community's richness and in the cultural and environmental context where our students and families live.INNOVATION: We continuously learn, are curious, and implement new ideas, perspectives, and evidence-based methods in our work.JOY: We build and maintain positive relationships that foster happiness and fulfillment among students, staff and families.The OpportunityUnder the supervision of the School Operations Manager, the IEP Clerk will be responsible for performing clerical duties related to the management, organization and correspondence of special education information. The IEP Clerk will act as member of the School Operations Team and is responsible for the execution of a robust plan to ensure compliance of the Special Education Program.ResponsibilitiesEssential FunctionsCoordinate and schedule IEP meetings in conjunction with designated Special Education administrator (schedule with parents, teachers & service providers, coordinate class coverage as necessary, coordinate logistics regarding location & required attendees, sending materials home).If applicable, provide Spanish interpretation during IEP meetings (must attend LAUSD Oral Interpretation training)Maintains accurate special education records in PowerSchoolProvide administrators with the parent brochures and sign-in sheet needed during an IEP meetingAssist in sending requested records to district schools, agencies, or other clerical staffAssist special education teachers and administrators with the monitoring of the IEP Master Calendar and maintaining the special education paperwork, meetings, and filingCreate, send, collect, and file IEP Meeting Notification forms according to IEP Master CalendarCreate, send, collect, email, and file Assessment Plans according to IEP Master CalendarAdd IEP meeting participants and IEP meeting date on the Welligent systemInform HSO Central Special Education of any new student enrollments with an IEPFile and organize all IEP documents within the green folder of each student’s cumulative record fileHelp coordinate communication between related service providers, teachers, and administrators regarding service schedulesEnsure all special education related bulletins/posters/brochures are posted in the main officeParticipate in LAUSD and/or HSO trainings related to special education compliance, policies, and proceduresAttend staff meetings and participate in professional development supporting school food service programsUpon receipt of a written or verbal request for special education by a parent or outside agency/organization or medical documents from a student with an IEP immediately inform Administrators.Assist with developing special education program by reporting any IEP and/or special education compliance concerns to administrationSupport with student information-specific data requests relating to compliance and reporting requirements for CNCA (internal stakeholders, grant reports, research requests, etc).Supervise students in and around the vicinity of the front officeMaintain a high level of ethical behavior and confidentiality of information about students and staffSupport school with translation services as requestedSupport school office staff as back up clerical support during peak hours as requestedPerform other related duties as assigned for the purpose of meeting the needs of the students, the program, the school site, and the organizationSupport school office staff as office/clerical support during peak hours as requested or scheduledOther duties as assigned.Bachelor Degree preferred2-4 years’ experience working in urban schools or in organizational operationsManage and manipulate large amounts of data in Excel and databasesStrong analytical and quantitative abilitiesAbility to work independently and in a team in a fast-paced environment requiredSpanish and English fluency preferredHighly organized, detail-oriented and able to produce error-free workAbility to synthesize data and desire to analyze and improve systems. Our data systems include: PowerSchool, SpendBridge, DataDirector, Illuminate, Welligent, Excel and mail merge.Ability to understand and navigate the political, social, economic, legal and cultural context facing urban charter schools and the students they serve