IDP Compliance Services Coordinator

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 55,000 - 75,000; Full time

Job summary

Wichita State University is seeking a Compliance Services Coordinator to support research compliance operations. You will manage administrative and data workflows to ensure alignment with federal, state, and institutional requirements, and coordinate compliance board activities.

The role involves maintaining regulatory records, assisting with COI/COC and misconduct processes, and serving as a key resource for researchers navigating protocol and compliance needs.

Qualifications

• Knowledge of Federal research compliance frameworks (OHRP, FDA, HIPAA) and grant processes.
• Strong organization, data management, and communication skills with diverse stakeholders.
• Proficiency in Microsoft 365 and Windows-based systems.
• Ability to manage multiple compliance workflows and maintain audit-ready records.
• Maintain confidentiality and sound judgment.

Responsibilities

• Manages the operational, administrative, and data workflows required to maintain institutional alignment with local, state and/or federal research requirements.
• Manages operations for institutional research compliance boards including preparing agendas, documenting minutes, and tracking protocol approval periods.
• Maintains accurate database records, audit logs, and internal tracking systems ensuring data integrity for regulatory reporting requirements and audit readiness.
• Serves as a resource and the primary point of contact for research personnel regarding compliance requirements, protocol submissions, and issue resolution.
• Assists with Conflict of Interest/Conflict of Commitment (COI/COC) reviews and management of Research Misconduct cases.

Skills

Regulatory compliance

Data management

Communication

Attention to detail

Microsoft 365

Project coordination

Job description

Department: Industry & Defense Compliance Office

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Commensurate with experience

Work Schedule: Typically, Monday - Friday 8:00 am - 5:00 pm;work is performed on-site and in person.

Export Compliance Requirement: This position requires accessto EAR or ITAR controlled technologies. Applicants are required tobe eligible for employment under U.S. export control laws and mustmeet the requirement of being a “U.S. Citizen”.

Job Details

The Compliance Services Coordinator supports the university’sresearch compliance operations by managing administrative,operational, and data workflows that ensure alignment with federal,state, and institutional requirements. This position coordinatescompliance board activities, maintains regulatory records, assistswith COI/COC and misconduct processes, and serves as a key resourcefor researchers navigating protocol and compliance needs. Strongorganization, communication, and data management skills areessential.

Job Summary

Provides support in the oversight of research compliance componentsthe university. Manages the operational, administrative, and dataworkflows required to maintain institutional alignment with local,state and/or federal research requirements.

Essential Functions

• Manages the operational, administrative, and data workflowsrequired to maintain institutional alignment with local, stateand/or federal research requirements.
• Manages operations for institutional research compliance boardsincluding, but not limited to, preparing agendas, documentingminutes, and tracking protocol approval periods.
• Maintains accurate database records, audit logs, and internaltracking systems ensuring data integrity for regulatory reportingrequirements and audit readiness.
• Serves as a resource and the primary point of contact for researchpersonnel regarding compliance requirements, protocol submissions,and issue resolution.
• Assists with Conflict of Interest/Conflict of Commitment (COI/COC)reviews and management of Research Misconduct cases.

Required Education and Experience

• High school diploma or equivalent
• Six (6) years of experience working within researchadministration, quality assurance, or regulatory compliancesettings; every 30 hours of related college coursework may besubstituted for one (1) year of experience up to four (4)years.

Knowledge, Skills and Abilities

• Knowledge of Federal research compliance frameworks (OHRP, FDA,HIPAA) and grant processes.
• Knowledge of research administration, protocol review cycles,COI/COC, and misconduct procedures.
• Strong organization, data management, and attention todetail.
• Clear written and verbal communication with diversestakeholders.
• Proficiency in Microsoft 365 and Windows-based systems.
• Manage multiple compliance workflows and regulatory projects.
• Maintain confidentiality and sound judgment.
• Coordinate board operations, track approvals, and maintainaudit‑ready records.
• Interpret and apply regulatory requirements consistently.

Physical Requirements

• Ability to remain in a stationary position.
• Ability to move or traverse across campus, within buildings andoffices, and/or across external environments.
• Ability to interpret effectively, accurately and impartially, bothreceptively and expressively.
• Ability to communicate with others and accurately exchangeinformation.
• Ability to operate a computer and other office equipment includingbut not limited to phone, printers, copiers, and calculators.