IDP Grants and Contracts Specialist I

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 65,000 - 90,000; Full time

Job summary

A university is seeking a Contract Manager to write, review, and negotiate contracts for grants and sponsored research. The ideal candidate should have significant contract management experience, strong negotiation skills, and a thorough understanding of compliance requirements. Responsibilities include supporting grant proposals, facilitating training, and ensuring adherence to federal and state regulations. The role requires exemplary communication abilities and attention to detail, with a minimum of six years of relevant experience or equivalent education.

Qualifications

• Six years of related experience, with coursework substitution option.
• Six (6) years of related experience; every 30 hours of coursework may substitute for 1 year.
• Draft, review, redline and negotiate contracts in alignment with university objectives.

Responsibilities

• Writes, reviews, and negotiates contracts and grants.
• Facilitates grant proposal development and training.
• Researches regulations and oversees contract processing.
• Ensures compliance with university, state, and federal laws and funding regulations.
• Develops and reviews budgets for sponsored awards and coordinates representations and certifications.

Skills

Excellent verbal, presentation, and written communication skills

Strong teamwork and interpersonal skills

Proficient in Microsoft Office Suite

Good analytical and organizational skills

Ability to maintain confidentiality

Strong sense of urgency

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Department: Industry & Defense Research Office

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Commensurate with experience

Work Schedule: Typically, 8:00AM – 5:00PM, Monday – Friday. Work is performed on-site and in person.

Export Compliance Requirement: This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Citizen”.

Job Detail

The ideal candidate for this position will possess significant experience in contract management, possess strong organizational skills, and will have a deep understanding of contract compliance. In this role you will work closely with the Director of IDP Contracts and Grants as you draft, review, redline and negotiate a broad range of simple and complex contracts that align with university objectives. This position will require strong negotiation skills, a comprehensive understanding of contract terms and strong attention to detail.

Job Summary

Writes, reviews and negotiates contracts pertaining to grants, sponsored research, service activities and other initiatives. Facilitates grant proposal development and fund sourcing as well as campus training efforts. Researches and interprets regulations, guidelines, and standards and oversees the processing of contracts and/or grants.

Essential Functions

Writes, reviews and negotiates contracts, grants, and other sponsored awards. Reviews, assembles, and submits proposals on behalf of the university. Delivers education and guidance to staff, departments, and administrators in development of competitive proposals and award administration of projects as well as funding policies, rules, and regulations. Researches and facilitates compliance with University, state, and federal laws, policies, and regulations in the daily operations of the contract/grant lifecycle. Advises leadership regarding potential conflicts of interest and time and dispute resolutions. Assists with the production of reports, proposals, and analyses for the University and for federal, state, educational, and other funding and regulatory agencies. Collects and prepares required documentation for proposals and contracts. Develops and reviews budget pertaining to the sponsored awards. Collaborates with internal and external partners to finalize representations and certifications, ensuring compliance with export control laws and regulations, and addressing intellectual property issues. Handles compliance tasks to ensure all applicable requirements are met for contracts.

Required Education and Experience

High school diploma or equivalent

Six (6) years of related experience; every 30 hours of relevant coursework may be substituted for one (1) year of experience.

Knowledge, Skills and Abilities

• Excellent and personable verbal, presentation, and written communication skills.
• Strong teamwork and interpersonal skills.
• Ability to work independently and as a collaborative team member.
• Proficient computer skills with Microsoft Office Suite applications.
• Good analytical and organizational skills, paying attention to detail, and effective program management.
• Ability to identify and maintain a high degree of confidentiality.
• Strong sense of urgency, with the ability to manage competing demands and frequent changes in the work environment, while managing time effectively to meet deadlines.

Physical Requirements

Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.

Ability to interpret effectively, accurately and impartially, both receptively and expressively.

Ability to remain in a stationary position.

Ability to communicate with others and accurately exchange information.