IAD GSE Administrative Assistant

Swissport; Sterling (VA); On-site; USD 50,971,200 - 68,191,200; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Swissport seeks an organized administrative professional to manage daily office operations and support teams across the organization.

You will handle supplies, facilities, and records while liaising with managers to align policies with business needs. Proficiency in MS Office, especially Excel, and strong communication are essential.

Qualifications

• Experience in similar positions.
• University degree or proven track record.
• Excellent verbal and written communication skills.
• Professional phone etiquette.
• Self-driven with high energy levels.
• Highly organized and able to multitask.
• Strong MS Office skills including Excel.

Responsibilities

• Manage day-to-day operations of office services to meet needs efficiently.
• Coordinate office supplies, equipment, and inventory.
• Liaise with managers to ensure policies fit business needs.
• Plan and manage maintenance to minimize disruptions.
• Evaluate equipment purchases to control costs.

Skills

Verbal communication

Written communication

Organization

Phone etiquette

Education

University degree

Tools

MS Office

Excel

Job description

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – "To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience."

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

Manage the administrative activities of the overall organization so that administrative staff, equipment, supplies, and other resources are used effectively and economically.

The expected pay rate is $21/hour. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.

Your activities

• Manage the day-to-day operations of a variety of office services to ensure that the organization’s current and future administrative needs are met efficiently, reliably, and economically
• These activities may include: copy services; office supplies, equipment, and inventory; administrative assistance; mail, distribution, and messenger services; records management; fleet management; and maintenance services; cafeteria and; facilities management; and reception and communication systems (such as telephone, fax transmissions systems, etc.)
• Liaise with functional or operational area managers to ensure that office administration policies, programs, and activities are appropriate for their current and future business needs
• Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities and use the organization’s resources effectively
• Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization’s business needs
• Select, and manage ongoing relationships with external suppliers (for example cleaning or maintenance contractors or equipment vendors) to ensure the organization receives satisfactory standards of service
• May lead, direct, evaluate, and develop a team to ensure that administrative activities are completed on time, according to established standards, and within established budgets

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee might occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Your profile

• Experience in similar positions
• University degree or proven track record
• Have excellent verbal and written communication skills
• Have professional phone etiquette
• Self-driven and have high energy levels
• Highly Organized, able to handle multiple tasks concurrently and troubleshoot/problem solve
• Strong Outlook and MS Office skills - (must have strong Excel skill

What We Offer

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at www.careers.swissport.comto learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!