Hybrid Staffing Coordinator — Real-Time Patient Care Scheduling

BayCare Health System; Clearwater (FL); Hybrid; USD 38,000 - 54,000; Full time

Benefits offered by this job

Tuition reimbursement

401(k) match

Annual merit increases

Yearly team award bonus

Job summary

BayCare Health System in Clearwater, FL is seeking a Staffing Coord to support real-time staffing across a 24/7 operation. You will collaborate with nursing leadership, monitor dashboards, and coordinate coverage for open shifts and unplanned vacancies.

The role involves reviewing daily staffing data, adjusting schedules, and communicating with the Staffing Resource Office to meet hospital and regional staffing demands. Hybrid work arrangement and full-time hours are available.

Qualifications

• HS graduate or GED equivalent required.
• 1 year of clerical experience required.

Responsibilities

• Performs real-time staffing and allocation functions within a 24/7, 365-day operation, in collaboration with hospital nursing leadership, to ensure appropriate coverage in support of patient care delivery.
• Supports nursing departments in the effective use of the electronic staffing and scheduling system and utilizes dashboards and staffing reports to guide scheduling practices.
• Adjusts schedules based on operational needs by adding or reducing personnel, contacting available staff to fill open shifts, and responding to unplanned staffing needs to ensure unit care requirements are met.
• Prepares and reviews daily, weekly, and schedule-period staffing data to support staffing forecasts, float pool alignment, and proactive decision-making.
• Maintains accurate staffing schedules, balances schedules, prepares staffing and variance reports, and performs data entry to support the appropriate allocation of available resources.
• Monitors staffing variances, reviews dashboards, and summarizes staffing data to provide visibility into overtime utilization, low census activity, and incentive use when applicable.
• Maintains ongoing communication with Staffing Resource Office (SRO) team members, house supervisors, and nursing leadership to coordinate staffing resources across facilities and ensure hospital- and region-wide staffing demands are met.
• Receives sick calls and add-on requests, manages unplanned vacancies, follows established cancellation workflows, and supports timely coverage of open shifts through effective coordination and communication.

Education

HS Graduate or Equivalent GED

Job description

BayCare Health System in Clearwater, FL is seeking a Staffing Coord to support real-time staffing across a 24/7 operation. You will collaborate with nursing leadership, monitor dashboards, and coordinate coverage for open shifts and unplanned vacancies.

The role involves reviewing daily staffing data, adjusting schedules, and communicating with the Staffing Resource Office to meet hospital and regional staffing demands. Hybrid work arrangement and full-time hours are available.