Hybrid Staffing Coordinator - Hospital Scheduling & Coverage

Baycare; Clearwater (FL); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

BayCare is seeking a Staffing Coord for the Staffing Resource Office West in Clearwater. This full-time role supports real-time staffing in a 24/7 operation and collaborates with hospital nursing leadership to ensure patient care coverage.

Responsibilities include using electronic staffing systems, adjusting schedules, maintaining accurate staffing data, and communicating across facilities to meet staffing demands. Hybrid remote work is available, with a 9:30 AM–8:00 PM shift schedule.

Qualifications

• HS Graduate or Equivalent GED.
• 1 year of Clerical Experience required.

Responsibilities

• Performs real-time staffing and allocation functions within a 24/7, 365-day operation, in collaboration with hospital nursing leadership, to ensure appropriate coverage in support of patient care delivery.
• Supports nursing departments in the effective use of the electronic staffing and scheduling system and utilizes dashboards and staffing reports to guide scheduling practices.
• Adjusts schedules based on operational needs by adding or reducing personnel, contacting available staff to fill open shifts, and responding to unplanned staffing needs to ensure unit care requirements are met.
• Prepares and reviews daily, weekly, and schedule-period staffing data to support staffing forecasts, float pool alignment, and proactive decision-making.
• Maintains accurate staffing schedules, balances schedules, prepares staffing and variance reports, and performs data entry to support the appropriate allocation of available resources.
• Monitors staffing variances, reviews dashboards, and summarizes staffing data to provide visibility into overtime utilization, low census activity, and incentive use when applicable.
• Maintains ongoing communication with Staffing Resource Office (SRO) team members, house supervisors, and nursing leadership to coordinate staffing resources across facilities and ensure hospital- and region-wide staffing demands are met.
• Receives sick calls and add-on requests, manages unplanned vacancies, follows established cancellation workflows, and supports timely coverage of open shifts through effective coordination and communication.

Skills

Clerical experience

Scheduling coordination

Team communication

Education

HS graduate or GED

Job description

BayCare is seeking a Staffing Coord for the Staffing Resource Office West in Clearwater. This full-time role supports real-time staffing in a 24/7 operation and collaborates with hospital nursing leadership to ensure patient care coverage.

Responsibilities include using electronic staffing systems, adjusting schedules, maintaining accurate staffing data, and communicating across facilities to meet staffing demands. Hybrid remote work is available, with a 9:30 AM–8:00 PM shift schedule.