Hybrid Senior SharePoint & Document Control Architect

JobDiva, Inc.; Gary (IN); Hybrid; USD 60,000 - 85,000; Full time

Job summary

US Tech Solutions is seeking a Document Control Specialist to own the organization, integrity, and accessibility of engineering project documents across a portfolio of industrial capital projects, using SharePoint, Microsoft 365, and AI tools. You will design, build, and maintain document libraries, metadata, and workflows to ensure reliable retrieval and governance.

The role involves migrating content from legacy systems, configuring views and permissions, and training staff on best practices.

Qualifications

• Hands-on experience configuring SharePoint Online document libraries, including content types, site columns, managed metadata, views, and permissions.
• Advanced proficiency across Microsoft 365, including Outlook, Teams, Word, Excel (structured tables, lookups, pivot tables), and OneDrive, with fully cloud-based working habits.
• Demonstrated use of AI tools in production work product, with specific examples of what the tool produced and what required correction.
• Proven track record of independently owning and maintaining a document library, register, or log with high accuracy.
• Adaptability to changing organizational standards, structures, or systems during a project.

Responsibilities

• Design, build, and maintain SharePoint Online sites and document libraries for active engineering capital projects.
• Develop metadata structures (site columns, content types, managed metadata) for attribute-based retrieval.
• Configure library views, filters, and sorting to answer user-group questions.
• Administer versioning, retention, and site permissions following governance policy.
• Migrate documentation from legacy systems into current SharePoint standards.
• Train project managers and staff on document library use and AI tool usage.

Skills

Microsoft 365

SharePoint proficiency

AI tooling usage

Tools

SharePoint Online

Power Apps

Power BI

Power Automate

Job description

US Tech Solutions is seeking a Document Control Specialist to own the organization, integrity, and accessibility of engineering project documents across a portfolio of industrial capital projects, using SharePoint, Microsoft 365, and AI tools. You will design, build, and maintain document libraries, metadata, and workflows to ensure reliable retrieval and governance.

The role involves migrating content from legacy systems, configuring views and permissions, and training staff on best practices.