Hybrid Senior Expeditor: On-Time Deliveries & Docs

Ian Martin Group; Houston (TX); Hybrid; USD 44,000 - 47,000; Full time

Job summary

Raise is hiring a Senior Expeditor in Houston, TX to support the Supply Chain function by coordinating, expediting, and tracking equipment, materials, documentation, and logistics for purchase orders and contracts. The role ensures on-time deliverables and proactive risk management across multiple stakeholders.

The position requires 5–7 years in expediting and supply chain, with strong vendor documentation and project coordination skills.

Qualifications

• Minimum 5-7 years of experience in supply chain, expediting, procurement, logistics, project coordination, or a related role within a fast-paced project environment.
• Strong knowledge of expediting principles, supply chain processes, purchasing practices, logistics coordination, and project documentation requirements.
• Experience expediting a broad range of equipment packages including mechanical, electrical, piping, and instrumentation systems.
• Experience managing vendor documentation and engineering deliverables throughout the project lifecycle.
• Strong understanding of engineering and vendor documentation processes and requirements.
• Excellent organizational, planning, and time-management skills with the ability to manage multiple priorities simultaneously.
• Proven ability to work effectively under tight deadlines and adapt to changing project requirements.
• Strong interpersonal skills with the ability to build and maintain productive relationships across all levels of an organization.
• Demonstrated problem-solving, coordination, and follow-up capabilities.
• Excellent verbal and written communication skills with a strong attention to detail.

Responsibilities

• Manage and expedite assigned equipment, materials, and logistics activities to ensure on-time delivery and site readiness in accordance with project and construction schedules.
• Proactively monitor supplier performance, fabrication progress, production schedules, inspection activities, and shipment milestones to identify and mitigate risks that may impact project timelines.
• Coordinate and manage vendor documentation processes, ensuring all required documents are submitted, reviewed, approved, and maintained within established timelines.
• Track and facilitate the review of engineering and vendor documentation, including drawings, RFIs, ITPs, WPS, inspection reports, and VDRs.
• Conduct regular reviews of purchase order requirements, supplier schedules, inspection reports, logistics updates, and related project information to identify potential delays and implement corrective actions.
• Communicate actual or potential schedule impacts, supplier issues, technical concerns, and commercial risks to project teams and stakeholders in a timely manner.
• Organize, schedule, lead, document, and follow up on supplier meetings, progress reviews, and project coordination meetings.
• Prepare and distribute status reports, progress updates, delivery forecasts, and expediting reports using established reporting formats and systems.
• Coordinate logistics activities and work closely with suppliers, freight providers, construction teams, and site personnel to ensure successful delivery and offloading of materials and equipment.
• Investigate and resolve shipment discrepancies, freight claims, quantity variances, damaged materials, tagging issues, and other supply-chain-related concerns.
• Support invoice review activities by validating supplier invoices and ensuring alignment with contractual and purchase order requirements.
• Collaborate with internal and external stakeholders, including Supply Chain, Engineering, Project Controls, Construction, Quality, Logistics, Consultants, and Contractors, to facilitate smooth project execution.
• Maintain accurate electronic records, expediting files, documentation registers, and tracking systems to support efficient project administration and timely PO or contract closeout.
• Follow established expediting processes, procedures, templates, and reporting standards, and contribute to continuous improvement initiatives.
• Provide regular updates, escalation reports, and project status information to the Team Lead, Supervisor, and Manager as required.

Skills

Expediting

Supply chain

Education

Supply Chain Management education

Tools

SharePoint

Oracle Cloud

Salesforce

Job description

Raise is hiring a Senior Expeditor in Houston, TX to support the Supply Chain function by coordinating, expediting, and tracking equipment, materials, documentation, and logistics for purchase orders and contracts. The role ensures on-time deliverables and proactive risk management across multiple stakeholders.

The position requires 5–7 years in expediting and supply chain, with strong vendor documentation and project coordination skills.