Hybrid Scientific Programs Specialist

American Society of Gene & Cell Therapy; Waukesha, Northern (WI, KY); Hybrid; USD 52,000 - 72,000; Full time

Job summary

American Society of Gene & Cell Therapy is seeking a Scientific Affairs Specialist in Waukesha, WI. Hybrid work arrangement requires on-site presence Tuesdays and Wednesdays.

You will support the Abstracts and Awards programs, coordinate projects, and help advance scientific initiatives with a focus on detail and collaboration. You will work across departments to ensure smooth execution of abstracts, scheduling, reviewer communications, and post-award activities, while maintaining program

Qualifications

• Bachelor's degree is required; master’s degree preferred.
• 1–2 years of experience in program coordination, project management, or related field.
• Experience collecting, analyzing, and interpreting data for reports and decision-making preferred.
• Strong organizational skills with attention to detail and accuracy.
• Excellent written, verbal, and interpersonal communication for diverse audiences.
• Ability to manage multiple priorities, meet deadlines, and adapt to change.
• Ability to work independently and as part of a cross-functional team.
• Proficiency with Microsoft 365 apps and learning new platforms quickly.
• Experience with project management or workflow software preferred.
• Experience with databases/CRM/AMS systems preferred.
• Commitment to exceptional customer service and professionalism.
• Willingness to travel up to 3 weeks per year.
• Ability to work occasional evenings and weekends.

Responsibilities

• Support Abstracts Program lifecycle with submission and peer review coordination.
• Manage communications with submitters, reviewers, presenters, and session chairs.
• Assist with abstract scheduling, session planning, and publication materials.
• Maintain program documentation, SOPs, records, and quality control processes.
• Support Awards Program activities including applications, reviews, and post-award follow-up.
• Coordinate payments, recipient documentation, and collaboration with partner organizations.
• Assist with departmental projects, meetings, minutes, and action follow-ups.
• Identify opportunities to improve workflows and implement changes.

Skills

Project coordination

Organizational skills

Communication

Time management

Cross-functional collaboration

Problem solving

Education

Bachelor's degree

Master's degree or advanced degree preferred

Tools

Microsoft 365

Excel

Word

Outlook

Teams

SharePoint

Asana

Monday.com

Smartsheet

Trello

CRM systems

AMS databases

Job description

American Society of Gene & Cell Therapy is seeking a Scientific Affairs Specialist in Waukesha, WI. Hybrid work arrangement requires on-site presence Tuesdays and Wednesdays.

You will support the Abstracts and Awards programs, coordinate projects, and help advance scientific initiatives with a focus on detail and collaboration. You will work across departments to ensure smooth execution of abstracts, scheduling, reviewer communications, and post-award activities, while maintaining program