Hybrid Referral & Scheduling Coordinator

Rochester Regional Health

United States

Hybrid

USD 40,000 - 50,000

Full time

14 days+

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Job summary

Rochester Regional Health is seeking a Referral Specialist to join the Sands Constellation Heart and Vascular Institute in Rochester, NY. This hybrid, full-time role coordinates diagnostic testing, referrals, and scheduling while securing necessary insurance authorizations and pre-certifications.

The coordinator serves as a bridge among patients, providers, insurers, and facilities, ensuring timely access to care and excellent service.

Qualifications

High school diploma or GED required.
Minimum of one year of experience in a healthcare, medical office, scheduling, registration, or insurance authorization environment preferred.
Proficiency with Microsoft Office applications, including Word and Excel, and the ability to navigate multiple computer systems.
Strong organizational, communication, and customer service skills.
Ability to multitask, prioritize competing responsibilities, and work efficiently in a fast-paced environment.
Strong attention to detail and accuracy when working with patient records, insurance information, and scheduling.
Ability to maintain confidentiality and exercise professionalism when interacting with patients, providers, and staff.

Responsibilities

Coordinate scheduling for diagnostic imaging, specialty testing, and physician referrals, including MRI, CT, Neurology, Pain Management, and other specialized services.
Obtain insurance authorizations and pre-certifications by submitting required clinical documentation and working directly with insurance carriers.
Review physician orders and medical documentation to ensure accuracy and completeness prior to scheduling.
Verify appropriate procedure and diagnosis codes needed for authorization requests.
Communicate with physicians, patients, healthcare facilities, and insurance companies to coordinate timely care.
Notify patients of scheduled appointments, testing instructions, preparation requirements, and arrival times.
Document all authorization information, patient communications, and payer interactions accurately within the EMR.
Assist self-pay and out-of-network patients by connecting them with appropriate financial resources.
Maintain current knowledge of scheduling workflows, insurance authorization requirements, and departmental policies and procedures.
Operate standard office equipment and utilize electronic systems, including EMR software, telephones, printers, copiers, and fax machines.
Deliver exceptional customer service by greeting and assisting patients professionally in person and by telephone.
Support continuous process improvement and perform additional duties as assigned to promote efficient practice operations.