Hybrid Records & Warehouse Coordinator (Remote 2 days)

Department-of-Finance; New York (NY); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Remote work up to 2 days/week

Job summary

NYC Department of Finance is seeking a Records Coordinator for the Administration and Planning Division to manage, store, and track records, including archives and inventory in the Records Management System (O'Neil).

The role requires strong organizational skills, experience with records control, and the ability to work both independently and with a team. Remote work up to 2 days weekly may be available under the program.

Qualifications

• Bachelor's degree plus two years of clerical/administrative experience.
• Associate degree plus three years of clerical/administrative experience.
• High school diploma plus four years of clerical/administrative experience.
• Education/experience equivalent to 1–3 with supervisory experience; one year of supervisory experience required.

Responsibilities

• Receive, organize, store incoming records and archive boxes.
• Maintain records inventory by scanning/updating Records Management System.
• Retrieve and prepare records in response to requests within service timeframes.
• File returned records by scanning and returning them to storage locations.
• Prepare work orders for record retrievals and deliveries.
• Generate barcode labels for archived records and storage boxes.
• Monitor retention schedules and identify records for destruction.
• Prepare records for secure destruction and document materials for shredding.
• Maintain filing systems for travel logs, orders, summons distribution, and other files.
• Serve as backup for departmental document distribution and 311 distribution.

Skills

Records mgmt

Warehouse ops

Document control

Admin support

Excel

MS Office

Organizational skills

Communication

Education

Baccalaureate degree + clerical experience

Associate degree + clerical experience

High school diploma + clerical experience

Education/experience equivalent with supervisory exp

Tools

O'Neil Records Management System

Barcode labeling

Scanners/printing equipment

Job description

NYC Department of Finance is seeking a Records Coordinator for the Administration and Planning Division to manage, store, and track records, including archives and inventory in the Records Management System (O'Neil).

The role requires strong organizational skills, experience with records control, and the ability to work both independently and with a team. Remote work up to 2 days weekly may be available under the program.