Hybrid Quality Services Project Coordinator

ADP; Town of Florida (NY); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work arrangement

Office collaboration

Job summary

The Institute of Internal Auditors (IIA) seeks a highly organized Specialist, Quality Services to provide operational and administrative support across client engagements. You will help coordinate the administrative lifecycle, including setup, tracking, invoicing, contractor documentation, and vendor onboarding in a structured, process-driven environment.

The role is a hybrid/in-office position. You will maintain accurate records, collaborate with clients, contractors, and internal teams, and

Qualifications

• High school diploma or GED required.
• Minimum 2+ years in admin support or office operations coordination.
• Demonstrated experience maintaining spreadsheets, trackers, or logs with high accuracy.
• Proficient with Microsoft 365 apps including Outlook, Word, Excel, and SharePoint.
• Strong reading comprehension and written communication for reviewing agreements and vendor forms.
• Excellent attention to detail and ability to follow procedures and route issues.
• Ability to perform basic mathematical calculations accurately.
• Fluent spoken and written English.

Responsibilities

• Maintain engagement records and update project statuses in trackers.
• Monitor invoicing milestones and project completion.
• Manage vendor onboarding, surveys, and engagement documentation.
• Prepare consultant agreements and Statements of Work.
• Set up SharePoint environments and control access for projects.
• Coordinate with clients, contractors, and internal teams on engagement lifecycle.

Skills

Administrative support

Attention to detail

Data entry

Written communication

Reading comprehension

Math calculations

Fluent English

Education

High school diploma or GED

Associate degree or relevant coursework

Tools

SharePoint

Microsoft 365

Outlook

Word

Excel

SAP Ariba

Coupa

SAP Fieldglass

Job description

The Institute of Internal Auditors (IIA) seeks a highly organized Specialist, Quality Services to provide operational and administrative support across client engagements. You will help coordinate the administrative lifecycle, including setup, tracking, invoicing, contractor documentation, and vendor onboarding in a structured, process-driven environment.

The role is a hybrid/in-office position. You will maintain accurate records, collaborate with clients, contractors, and internal teams, and