Hybrid Purchasing & Inventory Coordinator

UC Santa Barbara; Santa Barbara (CA); Hybrid; USD 42,000 - 61,000; Full time

Job summary

UC Santa Barbara in Santa Barbara, CA, is seeking a detail‑oriented staff member to manage departmental purchasing, recharge administration, and related fiscal activities. The role involves processing purchases, managing gas inventory, and handling reimbursements in Concur.

The incumbent will work with department staff and PI’s, ensuring timely and accurate postings, vendor communications, and compliance with applicable policies in a hybrid work setting.

Qualifications

• Required Qualifications: High school diploma or equivalent; Excellent interpersonal and organization skills; Able to prioritize workload; Able to exercise independent judgment; Excellent written and verbal communication skills; Ability to work independently under pressure of deadlines, while handling multiple interruptions; Perform detailed and accurate work while meeting critical deadlines.

Responsibilities

• 50% Purchasing Administration - execute all purchasing transactions for departmental and extramural accounts; use computerized system; track purchase orders; review invoices; ensure auditability and appropriateness.
• 30% Recharge Administration - oversee recharge reviews; verify authority; prepare recharges and backup; post to financial databases; ensure account balances.
• 10% Purchasing Related Inventory - maintain Gas Inventory records; renew vendor blankets; annual physical inventory.
• 10% Processing of Fiscal Activities - flexcard purchases; reimbursements; memberships; other duties as assigned.

Skills

Interpersonal skills

Organizational skills

Prioritization

Independent judgment

Written communication

Verbal communication

Work under pressure

Attention to detail

Education

High school diploma or equivalent

Bachelor's Degree in any field

Job description

UC Santa Barbara in Santa Barbara, CA, is seeking a detail‑oriented staff member to manage departmental purchasing, recharge administration, and related fiscal activities. The role involves processing purchases, managing gas inventory, and handling reimbursements in Concur.

The incumbent will work with department staff and PI’s, ensuring timely and accurate postings, vendor communications, and compliance with applicable policies in a hybrid work setting.