Hybrid Project & Office Administrator (AEC)

Salas O'Brien; Addison (TX); Hybrid; USD 54,000 - 67,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and company holidays

Wellness programs

Professional development

Job summary

Salas O'Brien in Addison, TX is seeking a Project Administrator & Office Administrator to support project delivery and daily office operations for our Acoustics, Technology, and Specialty Consulting teams. Approximately 80% of the role is project administration, with the remaining 20% focused on office administration.

The successful candidate will be highly organized, collaborate with multiple project teams, manage information, and help maintain an efficient, welcoming workplace.

Qualifications

• Positive attitude and outgoing personality.
• Understanding of the AEC design and construction process is desired.
• Strong organizational and time management skills.
• Good communication skills (written, email, messaging).
• Excellent attention to detail.
• Proficient in MS Office (Word, Excel, PowerPoint, Teams).
• Experience with Adobe Acrobat and Bluebeam preferred.
• Experience with project management software preferred (Wrike, Asana, Monday.com, Smartsheet).
• Experience with Deltek Vantagepoint a plus.

Responsibilities

• Track projects from inception to close-out with marketing, finance and design teams.
• Assist PMs with Wrike project tracking.
• Attend weekly internal workload meetings.
• Lead document tracking and electronic filing of RFIs and Submittals.
• Maintain project contact lists and distribution lists.
• Assist with project release coordination, including spec formatting and document uploads.
• Assist with deliverable checklists and internal QA/QC coordination.
• Help coordinate project closeout tasks, record documents, and file archiving.
• Serve as the primary point of contact for day-to-day office administrative needs.
• Manage office supply inventory and coordinate purchasing of office supplies and consumables.
• Coordinate incoming and outgoing shipping, courier services, and package distribution.
• Act as the liaison between office staff and building management for facility-related issues.
• Coordinate office safety programs.
• Welcome and assist visitors, clients, vendors, and interview candidates.
• Coordinate Lunch & Learns with vendors.
• Coordinate office events, team gatherings, and employee engagement activities.
• Help maintain a professional, organized, and functional office environment.
• Support employee onboarding activities, including workspace preparation and coordination of office resources.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Customer-facing communication

Tools

Wrike

Asana

Monday.com

Smartsheet

Deltek Vantagepoint

Adobe Acrobat

Bluebeam

MS Office

Teams

Job description

Salas O'Brien in Addison, TX is seeking a Project Administrator & Office Administrator to support project delivery and daily office operations for our Acoustics, Technology, and Specialty Consulting teams. Approximately 80% of the role is project administration, with the remaining 20% focused on office administration.

The successful candidate will be highly organized, collaborate with multiple project teams, manage information, and help maintain an efficient, welcoming workplace.