AEC Project & Office Administrator: Impactful Ops

Ultipro; Boulder (CO); On-site; USD 54,000 - 67,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401 (k) with company match

Paid time off and company holidays

Wellness programs

Professional development support

Job summary

Salas O'Brien in Boulder, CO is seeking a Project Administrator & Office Administrator to support our Acoustics, Technology, and Specialty Consulting teams. You will help manage project documentation, tracking, and office operations.

This role blends project coordination with front-desk responsibilities, requiring strong organization, communication, and familiarity with AEC processes. Wrike, MS Office, and vendor coordination are used daily.

Qualifications

• Experience with project management software (Wrike, Asana, Monday.com, Smartsheet) preferred.
• Proficient in MS Office; Adobe Acrobat/Bluebeam preferred.
• Understanding of the AEC design/construction process is desired.
• Excellent communication and organization needed.
• Positive, proactive attitude and detail-oriented.

Responsibilities

• Track projects from inception to close-out.
• Assist project managers with project tracking in Wrike.
• Attend weekly workload meetings.
• Lead document tracking and filing of RFIs and Submittals.
• Maintain project contact lists and distribution lists.
• Assist with deliverable checklists and QA/QC coordination.
• Coordinate project closeout tasks and file archiving.
• Serve as primary office contact and support onboarding.

Skills

Positive attitude

Strong organizational skills

Time management

Good communication skills

Excellent attention to detail

Tools

Wrike

Asana

Monday.com

Smartsheet

Deltek Vantagepoint

Adobe Acrobat

Bluebeam

MS Office

Job description

Salas O'Brien in Boulder, CO is seeking a Project Administrator & Office Administrator to support our Acoustics, Technology, and Specialty Consulting teams. You will help manage project documentation, tracking, and office operations.

This role blends project coordination with front-desk responsibilities, requiring strong organization, communication, and familiarity with AEC processes. Wrike, MS Office, and vendor coordination are used daily.