Hybrid AEC Project Administrator

Stratus®; Fort Lauderdale (FL); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work model

Health insurance

401k with employer match

Paid holidays & PTO

Job summary

Stratus, a leading integrated engineering, architecture, and design firm, is seeking an Administrative Assistant / Project Administrator to support technical and business teams within the AEC environment. You will coordinate administrative activities, manage documentation, assist with client communications, and ensure efficient office operations.

You will liaise with project managers, engineers, architects, and vendors, maintaining confidentiality and professionalism while supporting onboarding,

Qualifications

• 3+ years of administrative support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience supporting architecture, engineering, construction, or professional services is preferred.

Responsibilities

• Assist in preparing, organizing, and maintaining project files (contracts, drawings, correspondence).
• Support review and processing of basic construction documents (submittals, RFIs, meeting minutes).
• Track schedules and project updates with administrators and project managers.
• Attend internal team meetings, take notes, and distribute summaries.
• Manage data entry and upkeep of project management systems and logs.
• Provide general administrative support including scheduling, filing, scanning, typing and communication support.
• Coordinate travel arrangements, expense reporting, and reimbursement documentation.
• Prepare, format, edit, and distribute professional correspondence, reports, proposals, contracts, and presentations.

Skills

Microsoft Office

Administrative support

Communication

Education

Associate degree in Business Administration

Tools

ProCore

NewForma

Bluebeam

Job description

Stratus, a leading integrated engineering, architecture, and design firm, is seeking an Administrative Assistant / Project Administrator to support technical and business teams within the AEC environment. You will coordinate administrative activities, manage documentation, assist with client communications, and ensure efficient office operations.

You will liaise with project managers, engineers, architects, and vendors, maintaining confidentiality and professionalism while supporting onboarding,