Project & Office Administrator - AEC Coordination (Hybrid)

Salas O'Brien; Boulder (CO); Hybrid; USD 54,000 - 67,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401(k) with company match

PTO and company holidays

Wellness programs

Professional development support

Job summary

Salas O'Brien in Boulder, CO is seeking a Project Administrator & Office Administrator to support project delivery and day-to-day office operations. The role splits roughly 80/20 between project administration and office administration, coordinating with the Acoustics, Technology, and Specialty Consulting teams.

The ideal candidate is highly organized, detail-oriented, and comfortable working with multiple project teams in a fast-paced environment.

Qualifications

• Positive attitude and outgoing personality.
• Understanding of the AEC design and construction process is desired.
• Strong organizational and time management skills.
• Good communication skills (written, email, messaging).
• Excellent attention to detail.
• Proficient in MS Office (Word, Excel, PowerPoint, Teams).
• Experience with Adobe Acrobat and Bluebeam preferred.
• Experience with project management software preferred (Wrike, Asana, Monday.com, Smartsheet).
• Experience with Deltek Vantagepoint a plus.

Responsibilities

• Assist Marketing, Finance and the design team in tracking projects from inception to close-out.
• Assist project managers with project tracking in Wrike.
• Attend weekly internal workload meetings.
• Lead document tracking and electronic filing of RFIs and Submittals.
• Maintain project contact lists and distribution lists.
• Assist with project release coordination, including spec formatting and document uploads.
• Assist with deliverable checklists and internal QA/QC coordination.
• Help coordinate project closeout tasks, record documents, and file archiving.
• Serve as the primary point of contact for day-to-day office administrative needs.
• Manage office supply inventory and coordinate purchasing of office supplies and consumables.
• Coordinate incoming and outgoing shipping, courier services, and package distribution.
• Act as the liaison between office staff and building management for facility-related issues.
• Coordinate office safety programs.
• Welcome and assist visitors, clients, vendors, and interview candidates, ensuring a positive office experience. Coordinate Lunch & Learns with vendors.
• Coordinate office events, team gatherings, and employee engagement activities.
• Help maintain a professional, organized, and functional office environment.
• Support employee onboarding activities, including workspace preparation and coordination of office resources.

Skills

Positive attitude

Organizational skills

Communication skills

Attention to detail

MS Office proficiency

Adobe Acrobat/Bluebeam

Wrike/Asana/Monday.com/Smartsheet

Deltek Vantagepoint

Tools

Wrike

Asana

Monday.com

Smartsheet

Deltek Vantagepoint

Adobe Acrobat

Bluebeam

Job description

Salas O'Brien in Boulder, CO is seeking a Project Administrator & Office Administrator to support project delivery and day-to-day office operations. The role splits roughly 80/20 between project administration and office administration, coordinating with the Acoustics, Technology, and Specialty Consulting teams.

The ideal candidate is highly organized, detail-oriented, and comfortable working with multiple project teams in a fast-paced environment.