Hybrid Project Coordinator: Strategy & Execution

Mott MacDonald; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Mott MacDonald in Washington DC is seeking a full-time Project Coordinator on-site to support the Director and cross-functional teams, advancing strategic priorities and ensuring deliverables are managed effectively.

The role involves coordinating business initiatives from development through execution, building dashboards and performance metrics, and preparing briefing materials for decision makers.

Strong communication, budget tracking, and multi-team collaboration are essential.

Qualifications

• Bachelor’s degree (or equivalent) in business administration or similar field.
• 4–5 years of experience in a business support role, with transportation/government exposure preferred.
• Action-oriented professional who will proactively support the Director’s focus on engagement, innovation and progress in a matrix environment.
• Ability to handle multiple workflows simultaneously.
• Experience organizing and working across departments to support timely, coordinated project delivery and foster partnerships and trust.
• Ability to create/draft presentations and present complex data to technical and non-technical audiences.
• Experience in budget planning, tracking, and management.
• Proven success in a project coordination role.
• Strong project-reporting skills.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate cross-functional initiatives and support the Director and department.
• Strengthen executive decision‑making through research, analysis, and writing for strategic plan reporting.
• Improve organizational coordination and communication across teams, departments, and stakeholders.
• Manage delivery of business cases to support best‑practice adoption.
• Drive execution of strategic initiatives and ensure milestones are met.
• Support the Director on internal operations, strategic planning, and stakeholder management.
• Suggest improvements to processes to boost efficiency and productivity.
• Support strategic priorities with alignment to organizational goals.
• Develop and manage project plans, performance metrics, and dashboards to track progress.
• Conduct research and analyses to inform policy, program, and operational decisions.
• Identify risks and mitigation strategies across initiatives.
• Prepare briefing materials, talking points, presentations, and decision memos.
• Serve as a sounding board for ideas and long‑term planning.
• Report to the Director and coordinate with senior staff, external partners, and advisors; may support program managers and coordinators as needed.

Skills

Project coordination

Budget planning

Stakeholder management

Executive communication

Cross-functional collaboration

Presentations

Research and analysis

Documentation

Education

Bachelor’s degree (or equivalent) in business administration or similar field

Job description

Mott MacDonald in Washington DC is seeking a full-time Project Coordinator on-site to support the Director and cross-functional teams, advancing strategic priorities and ensuring deliverables are managed effectively.

The role involves coordinating business initiatives from development through execution, building dashboards and performance metrics, and preparing briefing materials for decision makers.

Strong communication, budget tracking, and multi-team collaboration are essential.