Project Coordinator

Mott MacDonald; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Mott MacDonald in Washington DC is seeking a full-time Project Coordinator on-site to support the Director and cross-functional teams, advancing strategic priorities and ensuring deliverables are managed effectively.

The role involves coordinating business initiatives from development through execution, building dashboards and performance metrics, and preparing briefing materials for decision makers.

Strong communication, budget tracking, and multi-team collaboration are essential.

Qualifications

• Bachelor’s degree (or equivalent) in business administration or similar field.
• 4–5 years of experience in a business support role, with transportation/government exposure preferred.
• Action-oriented professional who will proactively support the Director’s focus on engagement, innovation and progress in a matrix environment.
• Ability to handle multiple workflows simultaneously.
• Experience organizing and working across departments to support timely, coordinated project delivery and foster partnerships and trust.
• Ability to create/draft presentations and present complex data to technical and non-technical audiences.
• Experience in budget planning, tracking, and management.
• Proven success in a project coordination role.
• Strong project-reporting skills.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate cross-functional initiatives and support the Director and department.
• Strengthen executive decision‑making through research, analysis, and writing for strategic plan reporting.
• Improve organizational coordination and communication across teams, departments, and stakeholders.
• Manage delivery of business cases to support best‑practice adoption.
• Drive execution of strategic initiatives and ensure milestones are met.
• Support the Director on internal operations, strategic planning, and stakeholder management.
• Suggest improvements to processes to boost efficiency and productivity.
• Support strategic priorities with alignment to organizational goals.
• Develop and manage project plans, performance metrics, and dashboards to track progress.
• Conduct research and analyses to inform policy, program, and operational decisions.
• Identify risks and mitigation strategies across initiatives.
• Prepare briefing materials, talking points, presentations, and decision memos.
• Serve as a sounding board for ideas and long‑term planning.
• Report to the Director and coordinate with senior staff, external partners, and advisors; may support program managers and coordinators as needed.

Skills

Project coordination

Budget planning

Stakeholder management

Executive communication

Cross-functional collaboration

Presentations

Research and analysis

Documentation

Education

Bachelor’s degree (or equivalent) in business administration or similar field

Job description

Mott MacDonald is looking for a full‑time Project Coordinator to be on‑site at our client’s office in Washington DC. This position supports the client Director and department by coordinating cross‑functional initiatives, advancing progress on strategic priorities and ensuring departmental deliverables are managed and delivered effectively.

Typical Duties and Responsibilities

• Support business initiatives, from development through successful execution, under the guidance of the Director
• Strengthen executive decision‑making through research, analysis, and writing to present issues, business opportunities and Strategic Plan reporting
• Improve organizational coordination and communication across teams, departments, and stakeholders
• Manage delivery of business cases to support best‑practice adoption by the agency
• Drive execution of strategic initiatives and ensure milestones are met
• Support the Director on internal operations, strategic planning, and stakeholder management
• Make suggestions to improve current processes and optimize organizational procedures for efficiency and productivity
• Support strategic priorities, ensuring alignment with organizational goals
• Develop and manage delivery of project plans, performance metrics, and dashboards to track progress
• Conduct research and analysis to inform policy, program, and operational decisions
• Identify risks and mitigation strategies across initiatives
• Prepare and support development of briefing materials, talking points, presentations, and decision memos
• Serve as a sounding board for ideas, organizational challenges, and long‑term planning
• The Project Coordinator reports directly to the Director. Works closely and coordinates with all senior staff, external partners, and senior advisors. This role may support the work of program managers, analysts, coordinators, and administrative staff on an as‑needed basis.

Candidate Specifications

• Bachelor’s degree (or equivalent experience) in business administration or similar field
• At least 4‑5 years of experience in a business support role, some transportation/government exposure preferred
• An action‑oriented professional who will take a proactive approach to support the Director’s focus on engagement, innovation and progress in a matrix environment
• Ability to be flexible and handle multiple workflows simultaneously
• Experience in organizing and working in teams and across departments to support timely, coordinated project delivery and foster ongoing partnerships and trust
• Ability to create/draft presentations and present complex data to technical and non‑technical audiences
• Experience in budget planning, tracking, and management
• Proven success in a project coordination role
• Strong project‑reporting skills
• Excellent written and verbal communication skills

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well‑being, flexibility, and trust.