Hybrid Project Coordinator — Restoration & Ops Support

Insurcomm Restoration; San Antonio (TX); Presencial; USD 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health coverage

Retirement plan

Paid time off

Training opportunities

Growth potential

Descripción de la vacante

Insurcomm Restoration, in San Antonio, TX, is seeking a Project Coordinator to support mitigation projects both remotely and on-site. You will coordinate schedules, maintain documentation, and provide timely communication among internal teams, clients, and insurers.

The role emphasizes organization, attention to detail, and collaboration with Project Managers, Operations, and field teams to ensure smooth project execution and timely reporting using Power BI.

Formación

• Excellent time-management and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professionalism, attention to detail, and reliability.
• Ability to apply basic mathematical and accounting concepts.
• Experience using job management systems; PSA experience strongly preferred.
• Experience creating, maintaining, or working with reports and dashboards; Power BI experience required.
• Reliable attendance and punctuality.

Responsabilidades

• Coordinate clerical, administrative, and accounting functions for mitigation and rebuild projects.
• Support Project Managers and Operations leadership with daily project coordination.
• Maintain accurate job files, notes, and documentation within PSA (our job management software).
• Track mitigation and rebuild project schedules, appointments, inspections, material deliveries, subcontractor workflows, and overall project workflows from beginning to end.
• Coordinate office schedules and communicate with customers regarding arrivals, changes, or delays.
• Assist with collections processes, including deductibles, progress payments, and final payments when needed.
• Coordinate and communicate with insurance companies, adjusters, agents, vendors, and clients throughout the project lifecycle.
• Prepare, review, complete, and route project-related forms, paperwork, purchase orders, and work orders.
• Perform project tracking and reporting, including schedules, metrics, and operational reports using Power BI.
• Provide quick, accurate responses to vendors, subcontractors, agents, and clients.
• Support office staff, production management, and sales teams as needed.
• Answer incoming calls, direct inquiries, and assist clients professionally and empathetically.
• Demonstrate a positive and professional image of the company through written, verbal, and visual communication.
• Apply all safety rules and regulations and help prevent work hazards.
• Perform other administrative and coordination duties as assigned.

Conocimientos

Time management

Written communication

Multitasking

Attention to detail

Professionalism

Power BI

PSA system

Educación

Associate/Bachelor degree

Herramientas

Power BI

PSA system

Descripción del empleo

Insurcomm Restoration, in San Antonio, TX, is seeking a Project Coordinator to support mitigation projects both remotely and on-site. You will coordinate schedules, maintain documentation, and provide timely communication among internal teams, clients, and insurers.

The role emphasizes organization, attention to detail, and collaboration with Project Managers, Operations, and field teams to ensure smooth project execution and timely reporting using Power BI.