Hybrid Project Coordinator - PMO & Governance Support

Socket.dev; Champaign (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work

Wellness center

Pension benefits

Generous vacation

Medical, vision, dental

Job summary

The University of Illinois Foundation has an immediate opening for a Project Coordinator in Champaign, IL. This role supports project management, governance, and technology governance activities, offering coordination for intake, portfolio reporting, stakeholder communications, and continuous process improvement.

The position requires a bachelor’s degree or equivalent experience, strong time management, and experience with MS Office.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Strong time management skills, with the ability to manage multiple tasks and objectives.
• At least two years of experience supporting project management, governance, business operations, portfolio management, or planning and coordination activities.
• Experienced and articulate communication skills (oral and written).
• Demonstrated organizational and multi-tasking skills to provide accurate, detail-oriented work.
• Considerable experience with MS Office (Word, Excel, PowerPoint, Visio).
• Demonstrated ability to facilitate meetings, coordinate cross-functional teams, track action items, and maintain detailed project and governance documentation

Responsibilities

• Coordinates, documents, and ensures completion of action items related to governance and planning initiatives and activities for the Foundation and related entities.
• Responsible for activities related to planning committee and unit meetings, projects, and special events. Provides coordination to ensure all aspects of meetings related to project, portfolio, governance, and data delivery initiatives are organized and conducted to maximize results.
• Work closely with Project Managers to manage assigned IT projects to ensure adherence to budget, schedule, and scope of project.
• Develop work plans, schedules, project estimates, resource plans, and status reports under the guidance of a senior project manager.
• Coordinate and facilitate project team meetings. Communicate progress with project stakeholders, program leads, and management at key review points.
• Assist with the collection and analysis of project performance including performance against budget, scope, project objectives, and customer satisfaction.
• Facilitate the usage of project and resource management software across the organization.
• May serve as the lead coordinator for small to medium-sized projects, or projects with limited complexity, including responsibility for project planning, meeting facilitation, stakeholder communications, schedule management, status reporting, and coordination of project activities under the guidance of PMO leadership.

Skills

Time management

Communication skills

Organizational skills

Meeting facilitation

Cross-functional collaboration

Project coordination

Prioritization

Education

Bachelor’s degree or equivalent work experience

Tools

MS Office

Visio

Job description

The University of Illinois Foundation has an immediate opening for a Project Coordinator in Champaign, IL. This role supports project management, governance, and technology governance activities, offering coordination for intake, portfolio reporting, stakeholder communications, and continuous process improvement.

The position requires a bachelor’s degree or equivalent experience, strong time management, and experience with MS Office.