Hybrid Project Coordinator - Drive Schedules & Budgets (SF)

Brailsford & Dunlavey; San Francisco (CA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

401(k) plan

Paid time off

Phone reimbursement

Job summary

Brailsford & Dunlavey (B&D) is seeking a Project Coordinator—an organized, proactive professional who keeps complex project work moving, manages details, and serves as a trusted resource to project teams and clients. The hybrid role is based in our San Francisco, CA office.

You will support project managers, clients, consultants, contractors, and staff to keep information, financial tracking, documentation, meetings, and key deliverables organized and moving forward.

Qualifications

• 4+ years of relevant industry experience, ideally in construction, owner’s representation, program management, architecture/engineering, real estate development, or related professional services.
• 2+ years of financial experience including budget tracking, project financial analysis, reporting, invoicing, draw preparation, or similar responsibilities.
• Bachelor’s degree preferred but not required; coursework or a degree in business, accounting, finance, engineering, architecture, construction, or related field is beneficial.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• General understanding of project management processes, project controls, construction documentation, and sequencing.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and produce high-quality work in a fast-paced project environment.

Responsibilities

• Coordinate project schedules, deliverables, documentation, correspondence, and follow-up activities across project teams.
• Create and maintain organized electronic project files and project documentation in accordance with established procedures.
• Support project financial management by assisting with budgets, cash-flow estimates, commitment schedules, monthly draw packages, payables, and financial reporting.
• Gather and review information from project stakeholders to support accurate reporting and timely processing of key deliverables.
• Coordinate meetings, conference calls, appointments, and site visits; prepare agendas, presentation materials, and supporting documents.
• Attend project meetings, prepare and distribute meeting minutes, and track action items through completion.
• Support coordination among clients, designers, contractors, consultants, vendors, and internal project team members.
• Assist with consultant, contractor, and vendor solicitation, procurement, contract administration, and approval tracking.
• Monitor project details, scope changes, requests for information, submittals, and other information flows to help keep work on schedule.
• Support project controls and reporting related to status, cost, schedule, and open items.
• Assist with proposals, contracts, and project closeout activities as needed.
• Build responsive, professional relationships with clients and internal stakeholders while handling confidential information with discretion.

Skills

Communication

Organizational skills

Multi-tasking

Attention to detail

Problem solving

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Brailsford & Dunlavey (B&D) is seeking a Project Coordinator—an organized, proactive professional who keeps complex project work moving, manages details, and serves as a trusted resource to project teams and clients. The hybrid role is based in our San Francisco, CA office.

You will support project managers, clients, consultants, contractors, and staff to keep information, financial tracking, documentation, meetings, and key deliverables organized and moving forward.