Hybrid Project Coordinator: Finance & Schedule Expert

Brailsford & Dunlavey, Inc.; San Francisco (CA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Prescription coverage

401(k) with employer contribution

Generous PTO

Cell phone reimbursement

Job summary

Brailsford & Dunlavey, Inc. in San Francisco, CA is seeking a highly organized Project Coordinator to keep complex project work moving, manage details, and serve as a trusted resource to project teams and clients.

Hybrid role based in our San Francisco office. You will support day-to-day coordination, financial tracking, and documentation across project teams, clients, consultants, and vendors in a fast-paced environment.

Qualifications

• 4+ years of industry experience in construction/real estate/related professional services.
• 2+ years of financial experience including budgeting, reporting, invoicing or similar responsibilities.
• Bachelor’s degree preferred but not required; related fields beneficial.
• Strong proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• General understanding of project management processes, project controls, documentation, and sequencing.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently with minimal supervision.

Responsibilities

• Coordinate project schedules, deliverables, documentation, and communications across project teams.
• Create and maintain organized electronic project files and documentation per procedures.
• Support project financial management including budgets, cash-flow, commitments, monthly draw packages, payables, and reporting.
• Gather information from stakeholders to support reporting and timely deliverables.
• Coordinate meetings, prepare agendas, materials, and minutes; track action items.
• Support coordination among clients, designers, contractors, consultants, vendors, and internal team members.
• Assist with procurement, contracts, and tracking.
• Monitor changes, RFIs, submittals, and information flows to keep work on schedule.
• Support project controls and reporting related to status, cost, schedule, and open items.

Skills

Project coordination

Financial analysis

Office suite

Communication

Detail oriented

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Brailsford & Dunlavey, Inc. in San Francisco, CA is seeking a highly organized Project Coordinator to keep complex project work moving, manage details, and serve as a trusted resource to project teams and clients.

Hybrid role based in our San Francisco office. You will support day-to-day coordination, financial tracking, and documentation across project teams, clients, consultants, and vendors in a fast-paced environment.