Hybrid Project Coordinator – Client Projects & Logistics

Trimark-USA; Mansfield (MA); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

401k

Medical, Dental, Vision, Tuition Reimb

Pet insurance

Legal Insurance

Community Service Day

Spotlight Awards

National Sales Excellence Awards

CFSP Prep Certification Program

Job summary

Trimark-USA in Mansfield, MA is seeking a Project Coordinator to support a range of client projects. The role focuses on logistics, documentation accuracy, and effective communication with contractors, vendors, and customers. This is a full-time, hybrid position.

The successful candidate will coordinate project phases, input orders into ERP, manage purchase orders, and assist the project team with scheduling, filing, and status updates. Prior admin experience in construction is a plus.

Qualifications

• High School Diploma or GED, or equivalent.
• 1–2 years in administrative or coordinator roles.
• Construction industry experience preferred.
• Ability to pass a background check post offer.

Responsibilities

• Coordinate projects through all phases, including setup, purchasing, customer communication, shipment of products, and project reconciliation.
• Input order information into the database/ERP system and verify accuracy against quotes and plans.
• Initiate and track purchase orders with manufacturers in accordance with project specifications.
• Input change orders and returns and notify relevant stakeholders of any delays.
• Organize and maintain a project filing system to ensure easy access to project documentation.
• Participate in project status meetings, providing detailed updates on assigned projects.
• Assist in resolving operational problems and identifying opportunities for process improvement.
• Provide support to other Project Coordinators as needed to manage schedule conflicts.
• Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries.
• Create, print, and distribute service manuals and spec books as required.
• Assist customers at the front counter and answer general phone inquiries as backup support.
• Reconcile cash drawer and complete bank deposits daily.
• Scan receiving documents for the warehouse to maintain accurate records.
• Perform other duties as assigned.

Skills

Customer service

Attention to detail

Communication

Problem-solving

Organizational skills

Self-motivated

AQ knowledge

Education

High School Diploma or GED

Tools

MS Word

Excel

Outlook

Job description

Trimark-USA in Mansfield, MA is seeking a Project Coordinator to support a range of client projects. The role focuses on logistics, documentation accuracy, and effective communication with contractors, vendors, and customers. This is a full-time, hybrid position.

The successful candidate will coordinate project phases, input orders into ERP, manage purchase orders, and assist the project team with scheduling, filing, and status updates. Prior admin experience in construction is a plus.