Hybrid Programs & Events Coordinator

Institute for Functional Medicine (IFM); Federal Way (WA); Hybrid; USD 33,000 - 37,000; Full time

Benefits offered by this job

Healthcare plan

Dental plan

Life insurance

Employee assistance program

Paid vacation & sick leave

Remote work stipend

401(k) with match

Paid holidays

Training and development budget

Complimentary IFM education program

Job summary

Institute for Functional Medicine (IFM) seeks a Programs & Events Coordinator to support planning, coordination, and execution of online cohort programs and in-person events. You will provide administrative, project management, logistical, and technical support to ensure high-quality participant experiences.

The role collaborates with managers across departments, handles onsite event tasks, and coordinates vendor contracts. Hybrid work in the Seattle metropolitan area is offered.

Qualifications

• Experience supporting events, programs, or related projects, including coordinating timelines, deliverables, and administrative needs.
• Experience working collaboratively with internal teams, vendors, or external partners.
• Experience with Cvent or a similar event management platform is a plus.
• Experience with Asana or a similar project management platform is a plus.

Responsibilities

• Coordinate the standardized execution of assigned programs and events, following established processes, timelines, and quality standards.
• Schedule planning meetings, prepare agendas, document decisions, and track action items to completion.
• Track assigned project timelines, deliverables, and outstanding tasks, proactively communicating risks, delays, or support needs to the appropriate manager.
• Organize program materials, including attendee communications, community forums, attendee resources, and technical materials.
• Coordinate vendor and logistics contracts in collaboration with the Contracts & Asset Compliance team, including preparation, tracking, and payment.
• Provide onsite support for in-person events, including event set-up, registration, attendee support, and logistical coordination.

Skills

Event coordination

Organization & time management

Attention to detail

Communication

Initiative & problem-solving

Customer focus

Collaboration & teamwork

Technical aptitude

Education

2 Year Degree

Tools

Cvent

Asana

MS Office

Job description

Institute for Functional Medicine (IFM) seeks a Programs & Events Coordinator to support planning, coordination, and execution of online cohort programs and in-person events. You will provide administrative, project management, logistical, and technical support to ensure high-quality participant experiences.

The role collaborates with managers across departments, handles onsite event tasks, and coordinates vendor contracts. Hybrid work in the Seattle metropolitan area is offered.