Hybrid Program Coordinator: Health Programs & Grants

West Virginia University; Charleston (WV); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

37.5-hour work week

13 paid holidays

24 annual leave days per year

18 sick days per year

Health insurance and other benefits

401(a) retirement with 6% match

Wellness programs

Job summary

West Virginia University’s Health Affairs Institute in Charleston, WV seeks a Hybrid Program Coordinator to manage program operations, reporting, and coordination with DoHS and DH. The role blends administrative leadership with program development and compliance with state-funded awards.

You will maintain records, prepare monthly reports, and support audits while collaborating with internal teams and external partners.

Qualifications

• Bachelor’s degree in a related field; Master’s degree preferred.
• Minimum two years of experience in office administration or similar.
• Any equivalent combination of related education and/or experience.
• All qualifications must be met by the time of employment.

Responsibilities

• Develop comprehensive reports on ongoing programs and submit summary reports to management each month.
• Help build positive relations within the team and external parties.
• Keep updated records and create reports or proposals as they pertain to HAI leadership.
• Ensure accurate implementation of policies and practices associated with state-funded awards.
• Maintain an updated list of program contact information.
• Research and share funding opportunities with all public and private stakeholders.
• Assist with program audits, as needed.
• Attend DoHS, public, and program meetings on an as-needed basis by the Health Affairs Institute.
• Develops and recommends new or revised program goals and objectives as requested or required by the Director.
• Maintains budget and tracks expenditures/transactions as required.
• Conduct and/or review query analysis as needed.
• Project management as requested by the state or Health Affairs Institute (developing meeting minutes, agendas, scheduling meetings, managing calendars).
• Oversees daily operations, coordinates activities of the program, and determines priorities.
• May develop and/or facilitate workshops, meetings, or conferences, coordinates logistics, scheduling and participant communications.
• Coordinates activities and/or functions in accordance with established priorities, time limitations, funding limitations or other specifications.
• Tracking and reporting on project milestones.
• Assisting in contract and sub-contract issues.

Skills

Grants

Healthcare funding

State programs knowledge

Organizational skills

Verbal/written communications

Interpersonal skills

Education

Bachelor's degree in related field

Master's degree preferred

Tools

Microsoft Office

Job description

West Virginia University’s Health Affairs Institute in Charleston, WV seeks a Hybrid Program Coordinator to manage program operations, reporting, and coordination with DoHS and DH. The role blends administrative leadership with program development and compliance with state-funded awards.

You will maintain records, prepare monthly reports, and support audits while collaborating with internal teams and external partners.