Hybrid Program Controls & Planning Specialist

SmartRecruiters, Inc.; Seattle, Northern (WA, KY); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

401(k) retirement plan with employer 1

Medical insurance

Dental insurance with no-premium

Vision insurance with no-premium

HSA option with employer contribution

Medical FSA option

Dependent Care FSA option

Employee Assistance Program

Group life insurance

Short/Long-term disability

Paid holidays

Vacation and sick time

Jury duty pay

Family leave

Job summary

KPFF Consulting Engineers in Seattle seeks a Project Controls & Program Support Specialist to assist multiple project managers with contract controls, schedules, and billing. Hybrid role with some in-office and some remote work.

You will manage fee estimates, subconsultant agreements, project tracking, and workload forecasts while supporting the Planning Team's transportation and sustainability projects across our Seattle office.

Qualifications

• 2-5 years of finance, accounting, administrative, or business support experience
• Associate's or bachelor's degree in Finance, Accounting, Business, or a related field preferred
• Microsoft Office Suite: Advanced Word and Excel, Project, PowerPoint
• Efficient time management and ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Enjoys challenges, positive and self-motivated
• Dependable and ability to work independently
• Effective verbal/written communication style appropriate for professional team setting
• Strong attention to detail with a focus on accuracy and organization
• Comfortable working with financial data, reports, invoices, and budgets
• Ability to work professionally with individuals at all levels of the organization
• Take initiative and have fun!

Responsibilities

• Contract Administration and Project Controls
• Manage contract scope and fee compliance for all projects and lead coordination with clients regarding contracting and invoicing
• Set up and manage spreadsheets for fee estimates, cost tracking and billing
• Prepare subconsultant agreements
• Develop and maintain project schedules
• Project Accounting, including budget tracking and management, and project set up
• Process subconsultant invoices and manage communication with subconsultants regarding invoicing requirements
• Review/prepare project invoices and progress reports
• Planning Team Program Support
• Prepare billing and workload forecasts
• Draft scopes of work and fee estimates for proposals, including review of proposal requirements and preparation of documentation
• Support team operations as needed in a collaborative environment

Skills

Finance

Excel

Time management

Attention to detail

Education

Associate/Bachelors preferred

Tools

Bluebeam

BST

Accounting software

Job description

KPFF Consulting Engineers in Seattle seeks a Project Controls & Program Support Specialist to assist multiple project managers with contract controls, schedules, and billing. Hybrid role with some in-office and some remote work.

You will manage fee estimates, subconsultant agreements, project tracking, and workload forecasts while supporting the Planning Team's transportation and sustainability projects across our Seattle office.