Legal & Financial Assistant - Billing & Admin Support

Harvard University; Cambridge (MA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plan

Wellbeing resources

Tuition assistance

Commuter benefits

Job summary

Harvard University in Cambridge, MA is seeking a Legal & Financial Assistant to support seven OGC attorneys and manage day-to-day clerical duties. The role starts hybrid, with potential full on-campus work as needed and requires strong calendar, billing, and document handling skills.

Notary status and proficiency with Microsoft Office are valued, as are excellent communication and discretion. You'll join a team of five admins and play a key role in financial processes, invoicing, and reporting

Qualifications

• Minimum of 3 years of experience in an administrative support role.
• Must be extremely proficient with Microsoft Office Products (Outlook, Word, PowerPoint, Excel).
• Bachelor’s degree preferred.
• Prior work experience in a law firm or with Harvard’s financial systems preferred.
• Candidate will be a notary public or be willing to obtain a notary public certification at the OGC’s expense.
• Familiarity with legal terminology or willingness to learn.
• Superior interpersonal skills with proven ability to interact with varied constituencies in a professional manner.
• Strong attention to detail.
• Ability to work independently as well as collaboratively as part of a team.
• Ability to handle confidential information with discretion.

Responsibilities

• Provides direct support for a group of University Attorneys, including calendar management, room-booking, correspondence, and travel arrangements.
• Processes and edits correspondence, memos, and legal documents, including photocopying, scanning, and redacting information.
• Creates, organizes, and maintains files for a variety of legal matters.
• Arranges meetings, schedules rooms, and equipment.
• Works collaboratively with other administrative staff to improve office functions.
• Provides support for other OGC attorneys as needed to cover absences.
• Independently uses and maintains the platform of all legal invoices and acts as main contact for outside firms.
• Pulls data and prepares reports on spending by case or vendor.
• Directs payment of invoices and processes payments as needed.
• Coordinates with Insurance Office and prepares trainings on financial policies.

Skills

Administrative support

Notary public

Interpersonal skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Harvard University in Cambridge, MA is seeking a Legal & Financial Assistant to support seven OGC attorneys and manage day-to-day clerical duties. The role starts hybrid, with potential full on-campus work as needed and requires strong calendar, billing, and document handling skills.

Notary status and proficiency with Microsoft Office are valued, as are excellent communication and discretion. You'll join a team of five admins and play a key role in financial processes, invoicing, and reporting