Hybrid Procurement & Finance Specialist

New-Jersey-Courts; Newark (NJ); Hybrid; USD 54,000 - 89,000; Full time

Benefits offered by this job

Hybrid remote work up to 2 days

Job summary

New Jersey Judiciary in Essex Vicinage seeks a professional, customer-service oriented Finance Division lead to manage purchasing staff, provide cross training, and ensure compliance with internal controls. Responsibilities include procurement, contracts, and data reporting, with a focus on accuracy and efficiency.

Graduation with a bachelor's degree is required; substitutions are allowed with additional experience.

Qualifications

• Bachelor's degree required.
• Experience in procurement, accounts payable, and vendor management preferred.
• Knowledge of NJCFS/NJSTART/ePP1 or similar financial systems is advantageous.

Responsibilities

• Perform three-way match of purchase orders, invoices, and packing slips.
• Reconcile vendor accounts and resolve billing discrepancies.
• Enter and verify data in NJCFS, NJSTART, and ePP1 for accuracy.
• Communicate payment status and issues with vendors and Judiciary staff.
• Prepare payments and maintain payment tracking and records.
• Review requisitions, vouchers, and invoices for compliance with procedures.
• Monitor disbursement documentation and support payment processing activities.
• Assist with purchasing transactions and coordinating with vendors.
• Compile and report financial data and workload statistics.
• Maintain relationships with vendors and internal stakeholders.
• Provide cross-training and procedural guidance to coworkers.

Skills

Procurement

Vendor management

Financial reporting

Data analysis

Communication

Cross-training

Education

Bachelor's degree

Economics/Finance/Accounting background preferred

Tools

NJCFS

NJSTART

ePP1

Job description

New Jersey Judiciary in Essex Vicinage seeks a professional, customer-service oriented Finance Division lead to manage purchasing staff, provide cross training, and ensure compliance with internal controls. Responsibilities include procurement, contracts, and data reporting, with a focus on accuracy and efficiency.

Graduation with a bachelor's degree is required; substitutions are allowed with additional experience.