Financial Specialist

New Jersey Courts; Newark (NJ); Hybrid; USD 62,000 - 100,000; Full time

Job summary

New Jersey Judiciary seeks a finance professional for the Essex Vicinage Finance Division to coordinate report collection and ensure compliance with laws and directives. The role includes data gathering, process improvements, and preparing financial reports.

Responsibilities include entry of accounting data, reconciling accounts, and delivering customer service to court stakeholders. A bachelor’s degree with 21 accounting credits is required, with a possible 2-day remote work option.

Qualifications

• Bachelor's degree including or supplemented by 21 credit hours in accounting, business administration, economics, public administration and/or finance.

Responsibilities

• Coordinate report collection and review court activities for compliance with laws and directives.
• Suggest improvements in work unit operation and write user processes.
• Assemble materials and data to generate reports; maintain record keeping systems and spreadsheets.
• Provide training and prepare accounting entries; reconcile balances and accounts.
• Provide quality customer service to court users and internal customers.

Education

Bachelor's degree with 21 accounting credits

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $61,749.69 to $100,154.67 for Schedule A, and $61,749.69 to $95,146.95 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Essex Vicinage Finance Division is seeking a finance professional to enhance its Finance Division. Under the general direction of the Court Executive 2b (Vicinage Finance Division Manager) and the Court Executive 1b (Vicinage Assistant Finance Division Manager), the selected individual will coordinate report collection activities and review court activities for compliance with laws, court rules, or administrative directives. Suggest improvements in work unit operation; write user processes, or administrative practices. Provide analytical analysis of reports; recommend improvements in operating procedures and work processes; provide structured training to co-workers. The selected individual will also assemble materials and collect data to generate reports; establish and/or maintain record keeping tracking systems and various spreadsheets; assist with writing any user documents for the unit and compose routine correspondence as necessary, perform other related duties, and required on-site duties.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

NOTE: Submission of a cover letter is preferred but not required.

Duties may include but are not limited to:

• Act as a liaison and establish positive working relationships with other divisions, vicinages, central office and external stakeholders;
• Analyze requisitions, vouchers, bank statements or financial transactions;
• Perform financial and internal control audits;
• Monitor, screen and process financial Federal Title IV-D transactions and modifications;
• Collect and maintain case statistics and financial data to generate status reports for various funding sources, including grants and the Federal Title IV-D program;
• Navigate various legacy and proprietary technology systems to extract needed data;
• Participate fully in team or work unit meetings and special projects;
• Prepare and enter accounting entries and calculate salary data;
• Process transactions, record monies received, reconcile balances and accounts;
• Provide quality customer service to court users and/or internal customers;
• Review activities for adherence to applicable procedures, administrative directives and laws/regulations;
• Review correspondence, reports and forms for completeness, clarity and accuracy;
• Recommend improvements in operating procedures, programs, standards, work processes, or administrative practices;
• Verify entered data against source documents;
• Treat all personnel, clients and the public with dignity and respect.

Regular and predictable physical presence at the worksite is an essential function of this position.

Education:

Graduation from an accredited college or university with a bachelor's degree including or supplemented by 21 credit hours in accounting, business administration, economics, public administration and/or finance. Twelve of these credit hours must be in accounting.

Substitution:

Applicants who do not possess the required education, but do possess the 21 accounting, business administration, economics, public administration, and/or finance credit hours, including 12 accounting credit hours, may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.

Education Note:

College or university transcript is required. An unofficial transcript is required in order to apply. Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html)

Driver's License:

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work:

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law:

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.