Hybrid Procurement Coordinator

Team Car Care Dba Jiffy Lube; Irving (TX); Hybrid; USD 50,000 - 75,000; Full time

Job summary

Team Car Care’s Irving, TX headquarters seeks a Supply Chain Coordinator to manage day-to-day purchasing across store supplies, bulk fluids, equipment, and outside services. You will be the primary contact between stores, distributors, and Procurement, ensuring accurate POs, well-managed requisitions, and timely issue resolution.

The role requires 1–3+ years in procurement or supply chain, proficiency with Workday and Excel, and strong communication skills.

Qualifications

• 1–3+ years of experience in procurement, purchasing, supply chain, or a related operations/analyst role; multi-unit retail or automotive services experience a plus.
• Experience with an ERP/procurement platform (Workday preferred) and purchase order workflows.
• Strong Excel skills; comfortable working with vendor data, cost reports, and spend analysis.
• Excellent written and verbal communication skills; able to manage competing requests from stores, vendors, and leadership simultaneously.
• High attention to detail and strong follow-through on open items (POs, tickets, vendor escalations).
• Ability to work independently in a fast-paced, high-volume environment with frequent day-to-day problem solving.
• Bachelor’s degree in Business, Supply Chain, or related field preferred, or equivalent experience.

Responsibilities

• Review, approve, and process purchase orders (POs) and change orders submitted through Workday for store equipment, parts, and supplies.
• Monitor and process weekly Auto Ordering requisitions; identify and cancel duplicate, stale, or unneeded requisitions across stores (mass cancellations).
• Investigate and resolve PO discrepancies flagged by vendors (pricing mismatches, duplicate orders, order confirmations) before releasing for fulfillment.
• Coordinate change orders with vendors to prevent full PO resubmission and unnecessary reprocessing.
• Serve as day-to-day liaison with fuel/lubricant distributors (e.g., Shell/Pennzoil), parts suppliers (e.g., O’Reilly, AutoZone), equipment vendors (e.g., Samson Corporation), and other national account partners.
• Resolve delivery exceptions — refused deliveries, cancelled or backordered items, low-stock/urgent fill escalations from stores — working directly with distributors and store/DM contacts.
• Troubleshoot vendor billing and remittance issues (e.g., unapplied payments, account holds) in partnership with Accounts Payable and the vendor.
• Support contract and rate negotiations for outside services (e.g., landscaping/snow removal vendors), including reviewing SOWs and proposed agreements alongside Facilities.
• Maintain and update the Workday procurement punchout catalog, including restricting discontinued or unavailable SKUs to prevent store ordering errors.
• Monitor tank/inventory levels and coordinate on equipment issues such as tank leaks and tank replacements.
• Pull and prepare ad hoc reports for procurement and operations leadership (e.g., YTD spend, cost comparisons for capital projects, store staffing/headcount data).
• Track vendor fill reports and store status changes (e.g., temporary closures for remodel) that affect ordering and delivery.
• Partner with Facilities & Capital Projects, Store Operations, District/Regional Managers, and RVPs to resolve store level procurement issues.
• Support special projects and initiatives on behalf of the Director of Procurement (e.g., vendor onboarding, employee recognition/gift fulfillment logistics, ad hoc team requests).
• Respond to internal procurement questions from store and field teams regarding ordering processes, system access, and vendor account setup.

Job description

Team Car Care’s Irving, TX headquarters seeks a Supply Chain Coordinator to manage day-to-day purchasing across store supplies, bulk fluids, equipment, and outside services. You will be the primary contact between stores, distributors, and Procurement, ensuring accurate POs, well-managed requisitions, and timely issue resolution.

The role requires 1–3+ years in procurement or supply chain, proficiency with Workday and Excel, and strong communication skills.