Hybrid Probate & Estate Paralegal - Multi-Jurisdiction

Trustpoint.One; Fairfax (VA); Hybrid; USD 39,000 - 52,000; Full time

Job summary

Trustpoint.One is seeking an experienced Probate and Estate Paralegal to join a boutique estates and trusts practice in Fairfax, VA. This contract-to-hire role requires substantial experience with estate administration and probate matters in Virginia, Maryland, and/or DC, including preparation of estate administration accountings.

The ideal candidate is highly organized, precise, client‑service oriented, and comfortable supporting attorneys through all phases of administration.

Qualifications

• Prior experience as a probate or estate administration paralegal is required.
• Experience handling probate and estate administration matters in Virginia, Maryland, and/or the District of Columbia is required.
• Demonstrated experience preparing estate administration accountings is required.
• Proficiency with Clio and GEMS is required.
• Strong understanding of probate and estate administration procedures.
• Exceptional attention to detail and accuracy.
• Highly organized with the ability to manage multiple matters and competing deadlines.
• Excellent written and verbal communication skills.
• Strong analytical, mathematical, and problem‑solving abilities.
• Ability to work independently while collaborating closely with attorneys and the broader team.
• Professional, dependable, discreet, and client‑service oriented.
• All candidates must be able to work at a computer screen for a sustained amount of time.

Responsibilities

• Assist with all aspects of estate administration and probate matters in Virginia, Maryland, and/or the District of Columbia
• Prepare and assist with probate filings, inventories, accountings, creditor matters, beneficiary communications, and closing documents
• Prepare estate administration accountings, including gathering, organizing, reconciling, and documenting estate assets, income, expenses, and distributions
• Track estate assets and transactions and maintain accurate estate records
• Communicate professionally with clients, beneficiaries, financial institutions, attorneys, courts, and other professionals
• Assist with obtaining date‑of‑death values, collecting assets, paying expenses and debts, and coordinating distributions
• Monitor deadlines and court requirements to keep matters on schedule
• Maintain organized electronic and paper files and ensure documentation is complete and accurate
• Draft correspondence, pleadings, probate forms, and other estate administration documents
• Enter and maintain matter information, deadlines, time entries, and documents in Clio and GEMS
• Provide administrative and substantive support to the attorney throughout the estate administration process
• Handle confidential client and estate information with discretion and professionalism

Skills

Estate administration

Probate

Attention to detail

Organization

Communication skills

Independent work

Analytical skills

Problem solving

Multi-tasking

Client service

Education

Bachelor’s degree

Tools

Clio

GEMS

Job description

Trustpoint.One is seeking an experienced Probate and Estate Paralegal to join a boutique estates and trusts practice in Fairfax, VA. This contract-to-hire role requires substantial experience with estate administration and probate matters in Virginia, Maryland, and/or DC, including preparation of estate administration accountings.

The ideal candidate is highly organized, precise, client‑service oriented, and comfortable supporting attorneys through all phases of administration.