Hybrid Post-Award Grants & Contracts Specialist

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

The University of Pittsburgh's Sponsored Projects Accounting department seeks a Grants & Contracts Specialist I to perform post-award accounting for small grants and contracts, monitor account activity, and prepare routine financial reports. The role supports interpretation of policy and government report preparation.

Essential functions include activating awards in Oracle, maintaining awards throughout their life cycle, invoicing, and close-out reconciliation.

Qualifications

• Bachelor's degree required.
• No prior experience required.

Responsibilities

• Activates new sponsored awards in the Oracle financial system, setting up account structures in accordance with sponsor terms and University policy.
• Performs ongoing financial maintenance on active awards, including amendments, renewals, extensions, and other modifications throughout the life of the project.
• Prepares and submits periodic reimbursement invoices and financial reports to sponsoring agencies in accordance with award terms and reporting deadlines.
• Monitors the financial progress of assigned projects throughout the full award life cycle, identifying and resolving discrepancies between award terms and account activity.
• Serves as the financial intermediary between sponsoring agencies and University Principal Investigators or Project Directors, communicating award requirements and resolving financial questions.
• Performs financial close-out of completed awards, reconciling final expenditures and ensuring compliance with sponsor and University closeout requirements.
• Utilizes automated accounting systems, Excel, and related databases to manage award data and prepare financial documentation.

Education

Bachelor's Degree

Tools

Oracle Financial System

Excel

Job description

The University of Pittsburgh's Sponsored Projects Accounting department seeks a Grants & Contracts Specialist I to perform post-award accounting for small grants and contracts, monitor account activity, and prepare routine financial reports. The role supports interpretation of policy and government report preparation.

Essential functions include activating awards in Oracle, maintaining awards throughout their life cycle, invoicing, and close-out reconciliation.