Grants & Contracts Specialist I - Pittsburgh, PA

VetJobs; Pittsburgh (Allegheny County); Hybrid; USD 45,000 - 62,000; Full time

Job summary

University of Pittsburgh is seeking a Grants & Contracts Specialist I (Post-Award) to perform post-award accounting duties for small grants and contracts. You will monitor account activity and prepare routine financial reports, assisting with policy interpretation and government report preparation.

Responsibilities include activating new sponsored awards in Oracle, maintaining awards through life cycles, issuing invoices, and coordinating with PIs and sponsors to ensure compliance and timely

Qualifications

• Bachelor's degree required; combination of education and experience may be considered.
• No experience required; substitution of education or experience is possible.

Responsibilities

• Activate new sponsored awards in the Oracle financial system per sponsor terms and policy.
• Maintain active awards through amendments, renewals, extensions, and modifications.
• Prepare and submit periodic reimbursement invoices and financial reports to sponsors.
• Monitor grant/project financial progress and resolve discrepancies between terms and account activity.
• Serve as financial intermediary between sponsors and University PIs/Project Directors; communicate award requirements.
• Close out completed awards ensuring compliance with sponsor and university requirements.
• Utilize automated accounting systems and Excel to manage award data and documentation.

Skills

Excel

Attention to detail

Education

Bachelor's Degree

Tools

Oracle Financial System

Job description

Job Description

It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience.

Sponsored Projects Accounting (SPA) provides post award financial management for the University's sponsored research portfolio, currently totaling approximately $1.3 billion in active federal and non-federal awards. SPA operates under a full lifecycle model, with staff managing awards from activation through closeout, and is organized under the Controller's Office. The department is responsible for financial compliance, reporting, subrecipient monitoring, and effort reporting in accordance with Uniform Guidance (2 CFR 200) and Cost Accounting Standards. For more information regarding Pitt Finance & Operations, please visit our website at: https://www.financeoperations.pitt.edu/.

Job Summary

Performs post-award accounting duties for small grants and contracts. Monitors account activity and prepares routine financial reports. Assists with policy and procedure interpretation and government report preparation.

Essential Functions

• Activates new sponsored awards in the Oracle financial system, setting up account structures in accordance with sponsor terms and University policy.
• Performs ongoing financial maintenance on active awards, including amendments, renewals, extensions, and other modifications throughout the life of the project.
• Prepares and submits periodic reimbursement invoices and financial reports to sponsoring agencies in accordance with award terms and reporting deadlines.
• Monitors the financial progress of assigned projects throughout the full award life cycle, identifying and resolving discrepancies between award terms and account activity.
• Serves as the financial intermediary between sponsoring agencies and University Principal Investigators or Project Directors, communicating award requirements and resolving financial questions.
• Performs financial close-out of completed awards, reconciling final expenditures and ensuring compliance with sponsor and University closeout requirements.
• Utilizes automated accounting systems, Excel, and related databases to manage award data and prepare financial documentation.

Physical Effort

Must be able to sit or stand for prolonged periods of time.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Grants & Contracts Specialist I (Post-Award)

Job Family Research

Job Sub-Family Grants & Contracts

Campus Pittsburgh

Minimum Education Level Required

Bachelor's Degree

Minimum Years of Experience Required

No experience required

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday-Friday 8:00 a.m. to 4:30 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range TBD Based Upon Qualifications

• Relocation Offered No
• Visa Sponsorship Provided No
• Background Check For position finalists, employment with the University will require successful completion of a background check
• Child Protection Clearances Not Applicable
• Required Documents Resume
• Optional Documents Cover Letter

Minimum Education Required Bachelors

City* Pittsburgh

State* Pennsylvania

Job_Category Educational Services

Job Code Education Educational and Training Services

Affiliate Sponsor Pitt