Grants & Contracts Specialist I

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

The University of Pittsburgh's Sponsored Projects Accounting department seeks a Grants & Contracts Specialist I to perform post-award accounting for small grants and contracts, monitor account activity, and prepare routine financial reports. The role supports interpretation of policy and government report preparation.

Essential functions include activating awards in Oracle, maintaining awards throughout their life cycle, invoicing, and close-out reconciliation.

Qualifications

• Bachelor's degree required.
• No prior experience required.

Responsibilities

• Activates new sponsored awards in the Oracle financial system, setting up account structures in accordance with sponsor terms and University policy.
• Performs ongoing financial maintenance on active awards, including amendments, renewals, extensions, and other modifications throughout the life of the project.
• Prepares and submits periodic reimbursement invoices and financial reports to sponsoring agencies in accordance with award terms and reporting deadlines.
• Monitors the financial progress of assigned projects throughout the full award life cycle, identifying and resolving discrepancies between award terms and account activity.
• Serves as the financial intermediary between sponsoring agencies and University Principal Investigators or Project Directors, communicating award requirements and resolving financial questions.
• Performs financial close-out of completed awards, reconciling final expenditures and ensuring compliance with sponsor and University closeout requirements.
• Utilizes automated accounting systems, Excel, and related databases to manage award data and prepare financial documentation.

Education

Bachelor's Degree

Tools

Oracle Financial System

Excel

Job description

Job Description - Grants & Contracts Specialist I (26005775)

Grants & Contracts Specialist I

Sponsored Projects Accounting - Pennsylvania-Pittsburgh - ( 26005775 )

Sponsored Projects Accounting (SPA) provides post award financial management for the University's sponsored research portfolio, currently totaling approximately $1.3 billion in active federal and non-federal awards. SPA operates under a full lifecycle model, with staff managing awards from activation through closeout, and is organized under the Controller's Office. The department is responsible for financial compliance, reporting, subrecipient monitoring, and effort reporting in accordance with Uniform Guidance (2 CFR 200) and Cost Accounting Standards. For more information regarding Pitt Finance & Operations, please visit our website at: https://www.financeoperations.pitt.edu/ .

Job Summary

Performs post-award accounting duties for small grants and contracts. Monitors account activity and prepares routine financial reports. Assists with policy and procedure interpretation and government report preparation.

Essential Functions

• Activates new sponsored awards in the Oracle financial system, setting up account structures in accordance with sponsor terms and University policy.
• Performs ongoing financial maintenance on active awards, including amendments, renewals, extensions, and other modifications throughout the life of the project.
• Prepares and submits periodic reimbursement invoices and financial reports to sponsoring agencies in accordance with award terms and reporting deadlines.
• Monitors the financial progress of assigned projects throughout the full award life cycle, identifying and resolving discrepancies between award terms and account activity.
• Serves as the financial intermediary between sponsoring agencies and University Principal Investigators or Project Directors, communicating award requirements and resolving financial questions.
• Performs financial close-out of completed awards, reconciling final expenditures and ensuring compliance with sponsor and University closeout requirements.
• Utilizes automated accounting systems, Excel, and related databases to manage award data and prepare financial documentation.

Physical Effort

Must be able to sit or stand for prolonged periods of time.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Grants & Contracts Specialist I (Post-Award)

Job Family Research

Job Sub-Family Grants & Contracts

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required No experience required

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday-Friday 8:00 a.m. to 4:30 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range TBD Based Upon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.