Hybrid Payroll Specialist — Multi-State & Compliance

Konica Minolta Business Solutions; Ramsey (NJ); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Konica Minolta is seeking a Payroll Specialist to deliver accurate, timely payroll for a multi-state workforce in a hybrid role in Ramsey, NJ.

You will manage payroll processes, ensure compliance with federal, state, and local regulations, support audits, and drive improvements across HR/payroll systems, including SuccessFactors and ADP.

The ideal candidate is detail-oriented, analytical, and maintains confidentiality while providing excellent service.

Qualifications

• Knowledge of payroll practices and compliance requirements.
• Analytical, organizational, and problem-solving skills.
• Microsoft Excel proficiency.
• Strong written and verbal communication skills.
• Ability to work independently and in a team environment.
• Discretion with confidential information.

Responsibilities

• Process bi-weekly payroll accurately and timely for all eligible employees.
• Review and process payroll transactions including new hires, terminations, salary changes, bonuses, retroactive pay adjustments, tax updates, and deduction changes.
• Monitor and validate payroll-related workflows between SuccessFactors, ADP, Workforce Software (WFS), and other integrated systems.
• Transmit payroll files to ADP and verify successful processing and data integrity.
• Calculate and process off-cycle and manual payroll payments.
• Audit and analyze payroll data and reconcile totals by Company (YTD and QTD).
• Review and approve timecard corrections and exceptions.
• Generate payroll reports using ADP Reporter and create compliance reports.
• Respond to employee payroll inquiries with resolutions.
• Process employment verifications and unemployment claims.
• Support payroll audits, garnishments, subpoenas, and regulatory requests.
• Maintain payroll records and confidentiality.
• Participate in process improvement initiatives and special projects.
• Knowledge of accrual bank configurations in time system.

Skills

Payroll knowledge

Analytical skills

Excel

Communication

Independent & team work

Confidentiality

Education

Associate's degree (Accounting/Finance/HR/Business)

Tools

SuccessFactors

ADP

Workforce Software (WFS)

Job description

Konica Minolta is seeking a Payroll Specialist to deliver accurate, timely payroll for a multi-state workforce in a hybrid role in Ramsey, NJ.

You will manage payroll processes, ensure compliance with federal, state, and local regulations, support audits, and drive improvements across HR/payroll systems, including SuccessFactors and ADP.

The ideal candidate is detail-oriented, analytical, and maintains confidentiality while providing excellent service.