Hybrid Operations Manager — Conservation & Programs (Alaska)

Audubon; Anchorage (AK); Hybrid; USD 68,000 - 77,000; Full time

Job summary

National Audubon Society in Anchorage seeks an Operations Manager to lead administrative, operational, and financial functions for Audubon Alaska. The role drives budgeting, HR, IT, vendor coordination, and program support to advance conservation outcomes.

The position requires a BA/BS in a related field and at least five years in operations, with strong organizational and communication skills. Hybrid schedule; occasional evenings/weekends may be required.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, non-profit management, or related field and at least five years’ experience in operations, logistics, program management, or similar setting.
• An equivalent combination of education and experience will also be considered.
• Exceptional organizational ability, attention to detail, and a can‑do attitude are essential.
• Proven ability to track and move tasks & projects to completion in a fast‑paced environment.
• Ability to work independently as well as part of a small team.
• Excellent customer service and communication skills.
• Proficiency in MS Office products, including Outlook, Word, and Excel. Working knowledge of Salesforce and Crystal reports is desirable.
• Proficiency with scheduling and managing Zoom meetings.
• Ability to exercise discretion and maintain strict confidentiality.

Responsibilities

• Develop, maintain, and audit administrative systems that support efficient operations across the Alaska program and ensure compliance with National Audubon Society policies and procedures.
• In collaboration with the Vice President, support the annual budget planning process for Alaska; prepare and summarize periodic budget reports; review expenses with staff; and develop recommendations for adjustments and projections.
• Support the Vice President and Alaska staff by coordinating workflows, scheduling meetings, preparing presentations and communications, arranging travel, managing correspondence, processing expenses, and recording meeting minutes.
• Coordinate Alaska Advisory Board and committee activities, including meeting logistics, communications, agendas, packets, and minutes.
• Maintain an annual calendar of key dates, meetings, commitments, and deadlines for advisory board, chapter, staff, and program activities.
• Serve as the financial point of contact for the Alaska program by managing payables and receivables, supporting revenue and expense reporting, reconciling data with the Finance team, and maintaining accurate financial controls and accounting systems.
• Work with Alaska program staff to ensure invoices are coded correctly and paid on time in Audubon’s financial systems; coordinate with the Finance and Development teams to support accurate data entry; and ensure purchasing card receipts are organized, received, and approved.
• Manage contracts with internal partners and external entities.
• Support the Vice President with development activities, including major gift solicitation materials, reminders, list maintenance, donor gift processing, acknowledgements, stewardship, and public recognition.
• Assist with grant proposal submissions; manage grant reporting; and coordinate funder correspondence as needed.
• Update donor records in Salesforce, including contact information, activity notes, preferences, and other donor information requested by the Alaska Program team.
• Manage HR processes, including onboarding new staff and supporting transitions for departing staff.
• Manage IT tools and needs, including shared cloud-based information systems, equipment replacement, and staff training support.
• Provide office administration support, including maintaining filing and archival systems, ordering office supplies, sorting mail, answering phones, coordinating vendors, and serving as a local point of contact for staff support needs.
• Collaborate with colleagues across the Americas including through joint planning and execution of shared priorities.
• Maintain and foster a culture of safety.
• Support a culture of philanthropy, including public funding efforts
• Support Alaska program outreach and public engagement activities as needed, including event setup, tabling, merchandise sales and inventory, and sharing information about Audubon mission, programs, and conservation work.
• Perform other job-related duties as assigned.

Skills

Project coordination

Budget management

Operations leadership

Customer service

Communication skills

Discretion & confidentiality

MS Office suite

Scheduling & planning

Education

Bachelor’s degree in accounting, finance, business administration, non-profit management, or related field

Tools

Salesforce

Crystal reports

Zoom

Job description

National Audubon Society in Anchorage seeks an Operations Manager to lead administrative, operational, and financial functions for Audubon Alaska. The role drives budgeting, HR, IT, vendor coordination, and program support to advance conservation outcomes.

The position requires a BA/BS in a related field and at least five years in operations, with strong organizational and communication skills. Hybrid schedule; occasional evenings/weekends may be required.