Hybrid Operations & Compliance Specialist

ReflexAI, Inc.; San Diego (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

ReflexAI, Inc. in San Diego, CA is seeking an Operations Associate to keep daily operations running smoothly across IT, compliance, finance, and people ops. This hands-on role focuses on turning scattered tasks into clean, repeatable processes, sitting at the intersection of multiple operational domains.

You will implement repeatable systems, manage hardware inventory and vendor relationships, and monitor compliance and payment workflows in a fast‑growing startup environment.

Qualifications

• 1–3+ years of experience in operations, IT administration, executive/business support, or a similar generalist role.

Responsibilities

• Contribute to building repeatable processes and systems that help ReflexAI's operations scale systematically.
• Handle hardware and equipment purchasing, setup, shipping, distribution, and repairs for growing team.
• Maintain an accurate, ongoing inventory/asset-tracking process as equipment is added, reassigned, or retired.
• Routinely monitor upcoming compliance deadlines and security commitments, driving alignment across our certification programs (SOC2, HIPAA, HITRUST, ISO27001, ISO42001).
• Routinely track and manage accounts payable/receivable and reinforce timely vendor payments and customer adherence to payment schedules.
• Routinely track vendor spend, flagging notable increases and contracts approaching renewal.

Skills

Organizational skills

Proactive communication

IT administration

SaaS access management

Finance operations exposure

Job description

ReflexAI, Inc. in San Diego, CA is seeking an Operations Associate to keep daily operations running smoothly across IT, compliance, finance, and people ops. This hands-on role focuses on turning scattered tasks into clean, repeatable processes, sitting at the intersection of multiple operational domains.

You will implement repeatable systems, manage hardware inventory and vendor relationships, and monitor compliance and payment workflows in a fast‑growing startup environment.