Hybrid Office Operations Lead - HR, Events & Facilities

McGuireWoods LLP; Houston (TX); Hybrid; USD 75,000 - 110,000; Full time

Job summary

McGuireWoods LLP in Houston seeks an experienced Office Administrator to oversee daily operations across administration, facilities, events and HR functions. The role blends supervision of secretarial staff, conference center operations, and office services to deliver high-quality support for lawyers and clients.

The ideal candidate will lead a diverse team, manage budgets, coordinate trainings, and ensure business continuity, with a willingness to engage in a hybrid work arrangement that

Qualifications

• Bachelor’s degree and at least seven years in a management role within a midsize or large professional services firm.
• Proven senior-level skills in management, communication, and organization.
• Sound judgment and effective interpersonal communication skills.
• Ability to multi-task and prioritize in a fast-paced, detail-oriented environment.
• Excellent problem solving and follow-through skills.
• Strong knowledge of Microsoft Office.
• Interest in applying AI technology (Harvey and Copilot) to support high-impact work.

Responsibilities

• Manage all office operational functions including delivery of support services by practice assistants (secretarial), conference center staff and office services (mail, document reproduction and hospitality).
• Plan and conduct regular staff meetings and office events including client and business development events and charitable-related activities.
• Oversee facility maintenance; serve as liaison with local property management and working with building personnel and appropriate internal contacts.
• Conduct new hire orientation and assess staff training needs.
• Assist in budget preparation and forecasting; report monthly variances.
• Maintain office security protocol and ensure office meets proper business continuity obligations of the firm.
• Member of firm-wide administrative operations team (projects and initiatives) which enhance service delivery to internal and external clients.

Skills

Management

Communication

Organization

Interpersonal skills

Multi-tasking

Problem solving

Microsoft Office

Leadership

Education

Bachelor's degree

Tools

Harvey

Copilot

Job description

McGuireWoods LLP in Houston seeks an experienced Office Administrator to oversee daily operations across administration, facilities, events and HR functions. The role blends supervision of secretarial staff, conference center operations, and office services to deliver high-quality support for lawyers and clients.

The ideal candidate will lead a diverse team, manage budgets, coordinate trainings, and ensure business continuity, with a willingness to engage in a hybrid work arrangement that