Hybrid Office Manager for a Mission-Driven Co-op

INFRA; Saint Paul (MN); Hybrid; USD 57,500 - 84,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Hybrid work options

401(k) contributions

Job summary

Independent Natural Food Retailers Association (INFRA) is seeking an Office Manager to be the heart of our growing team in Saint Paul, MN. You will oversee reception, facilities, and administrative support while coordinating events and ensuring a polished INFRA experience.

The role emphasizes people, planning, and responsiveness with hybrid in‑office work; 5 days per week on site, with occasional nights or weekends as needed. Strong organizational skills and vendor coordination are essential.

Qualifications

• Associates Degree or advanced training in business administration.
• 2 years’ progressive experience in office management preferably in professional services-based organizations.
• Experience working in a stand‑alone office with facilities needs required.
• Advanced proficiency in Microsoft Office; SharePoint, CRMs, Project Management software, Accounting systems, and/or SaaS tools.
• Strong skills in data entry, analysis, and reporting.
• Event planning or support is highly desirable.
• Demonstrated project, organizational, and stress management skills; able to prioritize and multitask.
• Excellent attention to detail, planning, communication, and follow through.

Responsibilities

• Reception: Welcome visitors, answer calls, manage inquiries and mail.
• Office & Facilities: Manage office spaces, cleanliness, maintenance, and vendor contracts.
• Administrative Support: Coordinate materials and cross‑departmental support.
• Meeting & Schedule Coordination: Schedule meetings, book rooms, arrange resources and meals.
• Event Support: Plan and support company, partner, or community events, including catering and AV.

Skills

Dynamic interpersonal skills

Attention to detail

Planning and follow-through

Communication

Education

Associates Degree or advanced training in business administration

2 additional years' experience

Tools

Microsoft Office

SharePoint

CRMs

Project Management software

Accounting systems

Job description

Independent Natural Food Retailers Association (INFRA) is seeking an Office Manager to be the heart of our growing team in Saint Paul, MN. You will oversee reception, facilities, and administrative support while coordinating events and ensuring a polished INFRA experience.

The role emphasizes people, planning, and responsiveness with hybrid in‑office work; 5 days per week on site, with occasional nights or weekends as needed. Strong organizational skills and vendor coordination are essential.