Office Coordinator

Oregon Department of Transportation; Salem (OR); Hybrid; USD 39,000 - 53,000; Full time

Benefits offered by this job

11 paid holidays

Flexible work schedules

Public Service Loan Forgiveness

Job summary

Oregon Department of Transportation is seeking an Office Coordinator to provide comprehensive administrative support within the Wireless Communications Section. The role includes handling records, vendor payments, and daily office operations in a hybrid work setting with 2–3 days in the Salem office.

The position requires clerical experience or an associate degree, with the option to combine education and experience. A strong focus on accuracy and timely reporting will be essential for success.

Qualifications

• Two years of general clerical experience including keyboarding or other document generation.
• Associate degree in any field.
• Equivalent combination of education and experience.

Responsibilities

• Provide administrative support to the Wireless Communications Section.
• Manage records, filing systems and documentation for vendor payments, accounts receivable, equipment expenditures and inventory.
• Activate direct bill accounts and process travel reimbursements, ensuring compliance with agency financial standards.
• Enter, verify and correct commercial vendor repair invoice data in the Fleet Information Management System (FIMS).
• Prepare and submit periodic reports including equipment rental, mileage, usage, inventory and other required operational reports.
• Process invoice payments, reconcile vendor statements and resolve billing issues per agency procedures.
• Assist with employee inquiries, payroll matters, benefits questions and general administrative guidance.
• Operate and maintain office equipment and systems to support daily workflow.
• Work in a standard office environment with hybrid work optional – 2 to 3 days in office.

Skills

Organizational skills

Records management

Data entry

MS Office

Verbal & written communication

Task prioritization

Education

Associate degree

Equivalent combination of education and experience

Tools

Microsoft Office

Job description

Office Specialist 2 – Office Coordinator

Oregon Department of Transportation

Delivery & Operations Division – Maintenance & Operations Branch

Wireless Communications Section / Administrative Services

Salem

The Role

Join our team as the

Office Specialist 2 – Office Coordinator

Oregon Department of Transportation

Delivery & Operations Division – Maintenance & Operations Branch

Wireless Communications Section / Administrative Services

Salem

The Role

Join our team as the office coordinator where you will provide a variety of technical, and administrative assistance to the Wireless Communications Section. You will provide internal office support on day-to-day administrative operations, work with expenditure accounts in the TEAMS accounting systems, reconcile accounts for payment, and coordinate with other administrative staff to ensure effective and timely administrative service delivery. We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A Day In The Life

• Provide administrative assistance to the Wireless Communications Section.
• Manage records, filing systems and documentation for vendor payments, accounts receivable, equipment expenditures and inventory.
• Activate direct bill accounts and process travel reimbursements, ensuring compliance with agency financial standards.
• Enter, verify and correct commercial vendor repair invoice data in the Fleet Information Management
• System (FIMS).
• Prepare and submit periodic reports including equipment rental, mileage, usage, inventory and other required operational reports.
• Process invoice payments, reconcile vendor statements and resolve billing issues in alignment with ODOT accounting and purchasing procedures.
• Assist with employee inquiries, payroll matters, benefits questions and general administrative guidance.
• Operate and maintain office equipment and systems to assist with daily workflow and shop operations.
• Work in a standard office environment with hybrid work optional – 2 to 3 days of in office work required.
• To request a copy of the position description, which includes all duties and working conditions, please email [e-mail].

What’s In It For You

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!

Minimum Qualifications

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience.

Special Qualifications

This position requires a maximum 60 minute response time to 455 Airport Rd SE Building C, Salem, OR 97301 for emergency call-outs.

What We’d Like To See

• Demonstrated organizational skills with consistent attention to detail in administrative and program related tasks.
• Experience with records and information management including accurate data entry, data editing, document tracking and maintenance.
• Proficient in computer operations including Microsoft Office and other standard software applications.
• Experience communicating effectively, both verbally and in writing, with various groups of people.
• Experience organizing and prioritizing multiple tasks while managing competing deadlines and frequent interruptions.

Need help?

• For questions, call 971-345-1967 or email [e-mail].

Additional Information

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affi irmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

Office coordination, administrative, communications, veteran

Initial Posting Date

10/08/2026

Application Deadline

10/15/2026

Agency

Department of Transportation

Salary Range

$3,515 - $4,738

Position Type

Employee

Position Title

Office Coordinator