Hybrid Office Administrator — Growth-Focused CPA Firm

Aprio; Charlotte (NC); Vor Ort; USD 42.000 - 55.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

Flexible spending account

Dependent care account

401k with profit sharing

9+ holidays

Parental leave

CPA tuition assistance

Discretionary incentive compensation

Incentive compensation for new clients

Wellness program

Flexible work environment (remote &hyb

Hybrid options

Zusammenfassung

Aprio is seeking an Office Administrator to serve as the welcoming face and operational hub of the Charlotte office. You will manage front desk activities, support tax professionals, and ensure an exceptional experience for clients and staff.

You will bring strong organizational skills, sound judgment, and a client-first mindset to a fast-paced, detail-driven environment. This full-time role offers growth opportunities within a Top 20 CPA and advisory firm.

Qualifikationen

• High school diploma or equivalent; additional education in office administration is a plus
• Proficiency in Microsoft Office Suite; familiarity with tax software is beneficial
• Excellent verbal and written communication and interpersonal skills
• Strong organizational skills with keen attention to detail
• Professional demeanor with client-centric approach
• Demonstrated ability to handle confidential information with discretion and integrity
• Effective time management skills with the ability to prioritize tasks and meet deadlines

Aufgaben

• Greet clients and visitors in a friendly and professional manner and maintain a welcoming, organized reception area
• Answer and direct incoming phone calls, taking messages and routing calls as necessary
• Schedule and manage client appointments and meetings for tax professionals
• Assist clients with inquiries and ensure confidentiality and discretion when handling sensitive information
• Sort and distribute mail, faxes, and other correspondence
• Maintain and organize electronic and paper filing systems for client records and office documents
• Accurately enter client information into databases and assist in preparing and processing tax-related documents and forms
• Monitor and order office supplies to maintain appropriate inventory levels; report maintenance issues to appropriate personnel
• Support office event planning and coordination, including scheduling, catering, and supply ordering in alignment with firmwide guidelines
• Collaborate with tax professionals and support staff to communicate client appointments and facilitate efficient office operations

Kenntnisse

Microsoft Office

Reception skills

Communication

Organizational skills

Confidentiality

Time management

Ausbildung

High school diploma

Tools

Tax software familiarity

Jobbeschreibung

Aprio is seeking an Office Administrator to serve as the welcoming face and operational hub of the Charlotte office. You will manage front desk activities, support tax professionals, and ensure an exceptional experience for clients and staff.

You will bring strong organizational skills, sound judgment, and a client-first mindset to a fast-paced, detail-driven environment. This full-time role offers growth opportunities within a Top 20 CPA and advisory firm.