Hybrid Nonprofit Bookkeeping & Admin Coordinator

Washington Conservation Action; Seattle (WA); Hybrid; USD 60,000 - 65,000; Full time

Job summary

Washington Conservation Action in Seattle is seeking an Administrative Coordinator to manage day-to-day nonprofit bookkeeping and administrative tasks. The role reports to the Finance Senior Manager as part of a five-person team, supporting both collaborative and independent work in a behind-the-scenes capacity.

Responsibilities include maintaining QuickBooks ledgers, month-end close, audits, donor database reconciliations with Salesforce, board minute-taking, staff onboarding, and supporting

Qualifications

• Nonprofit bookkeeping experience required.
• QuickBooks Desktop proficiency preferred.
• Strong attention to detail and ability to multitask.
• Effective communication and collaboration skills.

Responsibilities

• Lead bookkeeping processes: timely bill payments, expenses, dues, deposits, and month-end close.
• Perform credit card reconciliations and ensure GAAP compliance.
• Coordinate with Operations to ensure accurate financial transactions across the organization.
• Assist with annual financial audit and IRS Form 990 with auditors.
• Support vendor payments, reconciliations, and staff reimbursements.
• Collaborate with Development to reconcile QuickBooks and donor database (Salesforce).
• Attend board meetings and take minutes; support onboarding of new staff.

Skills

Nonprofit bookkeeping

Attention to detail

Multitasking

Communication

Tools

QuickBooks Desktop

Salesforce

Excel

Rippling HRIS

Job description

Washington Conservation Action in Seattle is seeking an Administrative Coordinator to manage day-to-day nonprofit bookkeeping and administrative tasks. The role reports to the Finance Senior Manager as part of a five-person team, supporting both collaborative and independent work in a behind-the-scenes capacity.

Responsibilities include maintaining QuickBooks ledgers, month-end close, audits, donor database reconciliations with Salesforce, board minute-taking, staff onboarding, and supporting