Hybrid: Multi-Site Real Estate & Facilities Manager

BKF; Costa Mesa (CA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Competitive base salary

Profit sharing

401k

Paid time off

9 paid holidays

Education reimbursement

Job summary

BKF is a multi-service infrastructure consulting firm. The Real Estate & Facilities Manager leads facilities operations across 25+ offices, coordinating moves, vendor contracts, and budgets. The role requires organization, proactive problem-solving, and strong communication to support AVP initiatives and cross-functional teams.

Travel to Orange County and other BKF locations is expected. A Bachelor’s degree and 5+ years in facilities/real estate management are required, with proficiency in

Qualifications

• Bachelor’s degree in Facilities Management, Business Administration, Real Estate, or related field (or equivalent experience).
• 5+ years of facilities/real estate management experience in a multi-location environment.
• Experience with office moves, lease coordination, and vendor management.
• Strong organizational and project management skills with ability to manage multiple priorities.
• Financial acumen with experience reviewing invoices and budgets.
• Excellent communication and stakeholder management skills.
• Proficiency with facilities management systems and Microsoft Office.

Responsibilities

• Oversee day-to-day facility operations for 25+ office locations.
• Serve as primary point of contact for facility-related requests (maintenance, repairs, space assignments, furniture requests).
• Ensure timely resolution of issues while maintaining high service standards.
• Develop and standardize facility procedures and best practices across offices.
• Source and manage third-party vendors (e.g., janitorial, security, contractors).
• Negotiate contracts, scopes of work, and service level agreements.
• Monitor vendor performance and ensure compliance with company standards.
• Review and approve facility-related invoices for accuracy and budget alignment.
• Track and manage operating expenses across multiple offices.
• Assist in developing and maintaining annual facilities budgets.
• Identify opportunities for cost savings and operational efficiencies.
• Ensure facilities comply with company safety policies.
• Support workplace safety initiatives and emergency preparedness planning.
• Partner closely with the AVP to execute strategic real estate and facilities initiatives.
• Collaborate with internal teams including IT, HR, Finance, and Administration.
• Provide regular reporting on facilities performance, projects, and costs.

Skills

Detail-oriented

Project management

Vendor management

Communication skills

Stakeholder management

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Facilities management systems

Job description

BKF is a multi-service infrastructure consulting firm. The Real Estate & Facilities Manager leads facilities operations across 25+ offices, coordinating moves, vendor contracts, and budgets. The role requires organization, proactive problem-solving, and strong communication to support AVP initiatives and cross-functional teams.

Travel to Orange County and other BKF locations is expected. A Bachelor’s degree and 5+ years in facilities/real estate management are required, with proficiency in